Business Manager

Position Description: Trinity Lutheran Church is seeking an experienced leader to serve as the Business Manager, responsible for overseeing the financial and business management-related functions of the church office. This includes accounts receivable, accounts payable, donor reporting, payroll and benefits, expense processing, and other general accounting functions. They are also responsible for purchasing, insurance, contract and vendor management. This person works in close collaboration with the Director of Operations and Lead Pastor, congregational Treasurer and Finance Committee, as well as other clergy, staff directors and lay leaders to foster and support a culture of fiscal responsibility. Full-time, hybrid work (M-F) with benefits.

Essential Functions (How)

• Fiscal Leadership: Develop and implement practices that support effective financial management of the church. Anticipate needs and identify opportunities to improve processes, resources, and services to better serve the congregation and community. Identify and implement ways to streamline operations, embracing new technologies and methodologies that enhance efficiency and ministry effectiveness.
• Collaborative Partnership: While directly accountable to the Director of Operations and Lead Pastor, this person should cultivate strong, collaborative relationships with the Congregational Treasurer and Finance Committee, as well as other clergy, staff directors, and lay leaders. Communicate and consult with these collaborators effectively and often.
• Mission Alignment: Ensure fiscal and administrative practices and decisions reflect the church’s core values and mission. Be the steward of the church’s resources, managing risks and opportunities and balancing the needs of the congregation with responsible and ethical fiscal practices.

Key Responsibilities (Details)

The key responsibilities of the Business Manager are listed below. These responsibilities may evolve or be amended as deemed necessary.

Daily/Weekly Operations

• Monitor and manage day-to-day expenses against the budget for financial efficiency and savings. Review invoice/expense/accounts payable disparities in partnership with the Lead Pastor and staff directors. Provide information on specific fund balances when requested.
• Prepare weekly disbursements/checks for authorized signature.
• Utilize accounting software to record, reconcile, and process all expenses in a timely fashion.
• Maintain and reconcile fund accounts, including the management of funds transferred between various accounts.
• Assist supervisors in payroll procedures and record monthly payroll entries and accruals.
• Lead development with budget adjustments for financial savings in coordination with the Treasurer and Finance Committee.
• Schedule and oversee Trinity’s offering counting teams and deposit funds in a timely fashion. Assure security procedures are followed.
• Prepare and deliver regular reports for senior staff and the Finance Committee
• Assist in the preparation of the annual budget
• Provide information to internal groups on specific fund balances and other financial information when requested.
• Attend all staff meetings and Finance Committee meetings.
• Take on other responsibilities as directed by the Director of Operations.

Business Management Functions

• Maintain external accounts and relationships, including RBC Wealth Management, envelope company, and post office.
• Work with the Generosity Committee for yearly envelope order. Maintain and update monthly envelope list sent to envelope company.
• Oversee and manage all insurance policies. Review and seek bids as necessary.
• Oversee and renew office equipment and services contracts. Conduct a regular review of all vendors to assure we are getting optimal prices/value.
• Conduct Columbarium administration.
• Order and manage office supplies and church furnishings.
• Maintain, monitor and assure compliance with property and causality insurance policies.
• Manage facilities rentals.
• Manage technology equipment (phones, computers, etc.) and software/systems (Google Workplace, databases, calendars and scheduling software, and communications platforms, etc.), assuring administrator-level access for both the Lead Pastor and Business Manager.

Record Keeping and Audits

• Maintain the financial contribution records of the congregation. Prepare member contribution statements and end of year tax statements for all donations, including capital campaign pledges. As needed, meet and work with members in reference to their contributions and related records.
• File invoices and business records.
• Receive, input, summarize, and report the results of Trinity’s annual pledge campaign and relevant capital campaigns.
• Assists in the audit of the church’s financial records.
• Work with the Lead Pastor and Director of Operations on reporting to the SEPA Synod and ELCA.

Core Competencies/Skills

• Personal: Creative, adaptable, and innovative in developing new ways to engage with the congregation and the broader community. Ability to work both independently and as part of a collaborative team.
• Interpersonal: Excellent verbal and written communication skills. Ability to work collaboratively with church staff, volunteers, and ministry teams. Proactive communicator.
• Spiritual: A heart for ministry and a desire to serve the church community. A strong understanding of the church’s mission and values, and the ability to communicate them effectively.

Qualifications

• Minimum High School diploma, preferred level of business school graduate or equivalent.

• Minimum 5 years experience with bookkeeping, accounting, finance/business management
• Proficient with automated accounting software.
• Mathematical aptitude and analytical reasoning.
• Excellent attention to detail.
• Must have a valid driver’s license.

Job Type: Full-time

Pay: $49,500.00 - $54,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Lansdale, PA 19446: Relocate before starting work (Required)

Work Location: Hybrid remote in Lansdale, PA 19446

Salary : $49,500 - $54,500