What are the responsibilities and job description for the Student Personnel Clerk II position at Triton College?
Please see Special Instructions for more details.
1. Annual base salary of $38,618 with full benefits package;
2. Official transcripts required prior to employment;
3. Candidate recommended for hire will be subject to pre-employment screenings;
4. Triton College is an EOE
2. Official transcripts required prior to employment;
3. Candidate recommended for hire will be subject to pre-employment screenings;
4. Triton College is an EOE
Posting Details
Posting Summary
Posting Number
S00412P
Position Title
Student Personnel Clerk II
Position Type
Classified
Department
Records
Essential Function
Provides quality customer service to prospective and continuing students. Verifies, authenticates, organizes, maintains and processes student records.
Qualifications
Education: Associate’s degree or equivalent experience as determined by the Associate Vice President of Human Resources
Experience: One year of customer service work experience in an office setting
Knowledge: A general understanding of college records and registration policies and procedures
Skills: Ability to work independently, strong verbal and written communication skills, ability to work efficiently and accurately with attention to details
Experience: One year of customer service work experience in an office setting
Knowledge: A general understanding of college records and registration policies and procedures
Skills: Ability to work independently, strong verbal and written communication skills, ability to work efficiently and accurately with attention to details
Responsibilities
1. Reviews admission applications for completeness, accuracy and placement in accordance with established guidelines.
2. Creates and updates student records.
3. Reviews admission documents for authenticity.
4. Processes student orientation schedule changes.
5. Collect and processes student grades, instructor attendance records, and final exams. Reports grades not submitted.
6. Monitors the security system database transaction regarding access to grade/record functions. Reports and suspicious activity.
7. Processes petitions for grade changes, incomplete grades, CLEP, military, proficiency credit, substitutions, waivers, transfer credit, portfolio evaluations and repeated courses.
8. Maintains security of records and adheres to guidelines for retention.
9. Verifies accuracy of grades and coordinates grade distribution process.
10. Coordinates chargebacks/joint agreements to and from Triton with other community colleges in relation to yearly enrollment and accounting cycles.
11. Advises students and staff regarding chargeback/joint agreements including: requirements, application, proper course selection verifying, processing, and billing.
12. Oversees and monitors the process for in-district company tuition adjustments.
13. Responsible for verifying student records prior to the printing of a transcript.
14. Processes student transcript requests.
15. Prepares student records for microfilm processing.
16. Prepares, organizes, maintains, and retrieves computer/microfilm records and releases information in accordance with federal guidelines.
17. Generates appropriate correspondence.
18. Provides information and responds to inquiries and requests.
19. Orders office supplies and forms and is responsible for placing maintenance service calls for office equipment.
20. Sorts and processes incoming mail.
21. Trains and supervises hourly staff.
22. Performs other job-related duties as assigned by supervisor.
Posting Date
01/02/2025
Closing Date
Special Instructions to Applicants
1. Annual base salary of $38,618 with full benefits package;
2. Official transcripts required prior to employment;
3. Candidate recommended for hire will be subject to pre-employment screenings;
4. Triton College is an EOE
2. Official transcripts required prior to employment;
3. Candidate recommended for hire will be subject to pre-employment screenings;
4. Triton College is an EOE
Quicklink for Posting
https://jobopenings.triton.edu/postings/1914
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
Salary : $38,618
