What are the responsibilities and job description for the Contract Clerk position at Tustin Toyota?
Overview
The Automotive Contract Clerk performs a wide range of administrative and office support duties associated with vehicle documentation, such as New and Used car deals, Dealer Trades, Reconciliation of Schedules, Pay Offs, Posting EFT's, etc. This position will handle primarily Used Car Contracts.The ideal candidate has some post-secondary education (degree, coursework, or certification) and at least two years of experience as a contract clerk. He or she can work in a fast-paced and challenging environment handling multiple projects and must have excellent communication, administrative, organizational, and computer skills.
In addition to competitive pay, we offer our employees: Health, Dental, Vision, Life, 401K, Health &Wellness Program, community involvement and company paid vacation and holidays.
Responsibilities
- Process New and Used vehicle contracts timely and accurately.
- Process up to 200 deals a month.
- Process Dealer Trades, Pay off Used Carl Flooring and Electronic Funding Transactions (EFT's).
- Process certified vehicles, certified fee schedule, internals, used car payoffs, 8300 forms, used car Inventory and accessories due schedule.
- Provides timely and accurate reports as required.
- Back up Fleet/ New Car Contracts.
- Reconcile sales commissions & accounting schedules relating to the car sales.
- Verifies the costs and transactions for each vehicle sale.
- Submits for Manufacture rebates and maintain a heat sheet.
- Performs other duties as assigned.
Qualifications
- 2 years Automotive Contract Clerk Experience (ONLY AUTOMOTIVE EXPERIENCE NEED APPLY).
- Used Car Contract Clerk experience a MUST!
- Excellent telephone skills.
- Excellent communication, customer service, and problem solving skills, including the ability to maintain composure under stress.
- Must be detail oriented and able to multi-task in a face paced environment.
- Helpful attitude and friendly demeanor.
- Highly professional and dependable.
- Strong computer and internet skills, including Microsoft Office suite.
- Ability to process DMV paperwork a PLUS!
- Must possess good organization skills.
- High school diploma or GED required; some post high school education or training preferred.
- Must have good work ethics including maintaining a neat work area.
- Excellent follow-through skills.
- ADP experience a PLUS!!
- Good attendance required.
