Responsibilities

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2012 as the physician services unit of UHS. IPM develops and manages multi-specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in 11 markets across six states and the District of Columbia. Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

To learn more about IPM visit Physician Services - Independence Physician Management - UHS.

POSITION OVERVIEW

The Administrative Assistant provides and oversees a wide variety of clerical and specialized administrative functions that may be of a critical or confidential nature for the Director, IPM Central Billing Operations (CBO). Delivers administrative support on projects that are moderate in scope and complexity with primary responsibilities that include capturing, preparing, and composing data for the IPM CBO Leadership Team. Screens telephone calls, receives, and directs visitors, and resolves routine inquiries. Schedules and maintains calendar of appointments and schedules including travel itineraries. Coordination of internal meetings with outside vendors and management to include booking conference rooms, conference call information and at times meal planning. Prepares and distributes minutes of meetings, handling confidential information with discretion. Assists in revisions, formatting and editing of guidelines, policies and procedures and maintains the most updated version in appropriate database. Clerical support (filing copying, mailings, etc.) Organizes education programs for CBO staff as directed by the IPM CBO Leadership Team. May assist in CBO programs, projects, and processes. Offers a developed level of professionalism to interact effectively within a diverse environment. Accomplishes tasks and projects as assigned requiring independent thinking, creative analysis and minimal supervision.

DUTIES AND RESPONSIBILITIES

• Delivers administrative support on projects. Researches and collects information, compiles data from one or more sources, and composes data for the IPM CBO Leadership Team
• Screens telephone calls, receives, and directs visitors, and resolves routine inquiries. Schedules and maintains calendar of appointments and schedules including travel itineraries.
• Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, recording, and distributing minutes. Sets up and trouble shoots phone, video, and web conferencing effectively.
• Assists in revisions, formatting and editing of guidelines, policies and procedures and maintains the most updated version in appropriate database. 
• Utilizes and provides basic maintenance for all office equipment including computers, scanners, phones, fax machines, printers, and copiers. Ensures the office equipment and facility / work area is in proper working condition. Contacts the appropriate service provider (i.e. housekeeping, computer support or office equipment vendor) to resolve any issues that arise. Coordinates regular maintenance as needed.
• Maintains and updates department resources and tools such as employee lists, referral lists, phone lists, organizational charts, or other department information.
• Organizes education programs for CBO staff as directed by the IPM CBO Leadership Team. May assist in CBO programs, projects, and processes

Qualifications

Education: High School Graduate/Equivalent. Technical School/2 Years College/Associates Degree preferred.

Work experience: Minimum (3 years) experience using advanced computer skills and coordinating projects. Experience in healthcare billing preferred. Demonstrated interpersonal verbal and communication skills.

Knowledge: Understanding of professional medical billing preferred.

Skills: Excellent organization skills and attention to detail. Results oriented with a proven track record of accomplishing tasks within a high-performing team environment. Service-oriented/customer-centric. Proficient in Microsoft Office.

Equipment Operated: Microsoft skills required. Mainframe billing software (e.g., Cerner, Epic, IDX) experience desirable. 

Work environment:

As an IPM employee you will be part of a first-class organization offering:

• A Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match
• Tuition Reimbursement

and much more!!

Independence Shared Services is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Independence Shared Services. No fee will be paid in the event the candidate is hired as a result of the referral or through other means.

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About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $12.6 billion in 2021. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 89,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

EEO Statement

 All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852- 3449.