Extra Help - Business/Administrative Associate - OVCAS Planning, Sustainability and Project Mgmt

This Position is temporary and limited to 900 hours.

Hiring Department: OVCAS Planning, Sustainability and Project Mgmt

Location: Chicago, IL USA

Requisition ID: 1029027

Hours per Week: 37.5

Posting Close Date: Wednesday, January 8, 2025

Salary: The range for this position is $29.74 to $36.92 per hour.

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is generally not eligible for most benefits. Information regarding benefits can be found on the Employee Benefits webpage.

Position Summary

Under general supervision of the Assistant Director for Business Services, the Extra Help Business/Administrative Associate (Financial Analyst) maintains efficient business processes and departmental accounting records for construction and remodeling projects administered by Planning, Sustainability and Project Management (PSPM) at the University of Illinois Chicago. Prepares financial statements, and analyzes and monitors business operations, revenues and methods utilized by PSPM throughout the capital delivery process.

Duties & Responsibilities

• Review and process all obligation and expenditure transactions for capital and non-capital projects, ensuring that all outstanding expenses are paid promptly.
• Documents to be included are miscellaneous obligations, receiving reports, contractor payment applications, service requisitions, miscellaneous invoice vouchers, etc.
• Review and process all contract documents for projects.
• Documents to be included are contracts, change orders, requisitions, purchase orders, etc.
• Assist with the preparation of financial statements, management reports, and project closeouts for capital improvement projects financed from state, federal, gift, grant, auxiliary and other fund sources.
• Process various accounting forms required for the activation of new capital and non-capital projects, continuation of existing projects, and closure of project funds.
• Assist with administration, monitoring, review, and reconciliation of financial transactions and statements for accuracy, completeness, and conformance with University policy, state laws, etc.
• Maintain and upgrade when required a level of competency in various systems utilized by the University including Banner, FCPWeb, FMWeb, PRZM, iBuy, Chrome River, MyUIFinancials, FABWeb, EDDIE, and Document Direct.
• Responsible for additional duties as assigned by Assistant Director.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.

• Two (2) years of professional business, financial, and/or managerial work experience.
  
  

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

• Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.
  
  

Preferred Qualifications

• Knowledge of business accounting principles.
• Experience using Microsoft Office products, computer operating systems and spreadsheet programs. Familiarity with iBuy and Banner (and its administrative forms).
• Strong analytical/problem-solving skills and excellent oral & written communication skills.
• Master's degree in accounting, finance, business administration, or related field.
• Accounting and financial analysis experience, preferably in a large, complex University or not-for-profit setting.
• Previous experience and/or demonstrated capability to work effectively in a cooperative team environment that requires frequent contact with various internal and external constituencies.
• Knowledge of UIC Business Policies and Procedures.
  
  

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation