Athletic Secretary - Hays High School

Unified School District No. 489Hays, Kansas
Athletic/Activities Secretary – Hays High School

12 Month Position with 231 Working Days and 238 Paid Days (holidays).
Full Time, Mon - Fri, 8 hrs/day.
$14.81/hr with Full Benefits:

· Full District Paid Single Medical and Dental Coverage

· Free Annual Eye Exams included with Medical Coverage

· Ancillary and Voluntary offerings include Vision Materials Coverage

· District Paid Basic Life Insurance ($10k), Voluntary Life

· Short Term Disability, Accident, Critical Illness, Identify Theft Insurance

· Flexible Spending for Medical Expenses and Dependent Day Care

· Monthly District Contribution to Health Saving Account as applicable

· 403b Retirement Plan with 2% District Matching

· KPERS - State of Kansas Retirement Program

· Paid Holidays and Paid Time Off

Job Description

Purpose: To provide secretarial assistance to Athletic Department.

Responsible to: Hays High School Building Administrators and Athletic Director

Qualifications/Requirements:

• High school diploma or equivalency.
• Experience preferred.
• Serve as a role model for high school students.
• Communicate with students, staff, and public in a helpful, positive, and patient manner.
• Knowledge of computer usage and software.
• Ability to learn computer software with ease.
• Accurate in working with all data, including numbers.
• Maintain confidentiality in all aspects of job.
• Organized, self-directed worker, cooperative, dependable, exemplary attendance at work.
• Courteous, helpful, and willing to be flexible in job duties.
• Ability to adjust and adapt to new situations.
• Communicate clearly and work collaboratively with staff and community.

Essential Job Functions:

• Manage athletic/activity office operations.
• Maintain and update athletic events on the Hays High calendar and on district web calendar.
• Monitor and order awards, equipment, supplies, etc.
• Manage accounting and purchasing for individual athletic funds.
• Verification and accounting of home event gate/admissions money (count money under supervision of Principal’s secretary, ticket & deposit verification, etc.)
• Manage & prepare athletic schedules, opponent contracts and officials contracts.
• Correspond with opponents when hosting events (prepare information letters, verify schedules, request rosters, etc.)
• Recruit and assign workers for events (scorekeepers, gate workers, etc.).
• Manage Kansas State High School Activities Association paperwork/reports such as physical forms, entry forms, etc.
• Prepare athletic award winner packets (print certificates, distribute pins, maintain database of letter winners, etc.)
• Other duties as assigned.

Marginal Job Functions:

• Work games/events after hours if needed.
• Assist in front office if needed.
• Must be able to provide small maintenance on office equipment, such as copiers, fax machine, printers, etc.
• Cross-train with other clerical staff members.
• Complete end of year items during extended days of summer if needed

Physical Requirements:

• Secretarial staff should be able to lift a minimum of 20 pounds.
• Must be able to have lengthy computer posture and sit at a workstation most of an eight-hour workday.
• Must have manual dexterity for consistent and accurate computer input.
• Must be capable of dealing with a consistent high level of activity with numerous interruptions.

Other:

• The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the district.
• The employee shall not smoke on school grounds or in district vehicles at any time.
• The employee shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.

Term of Employment:

• At will.
• Regular attendance is required of all employee’s subject to allowed leave in accordance with district policy.
• Selected candidate must pass background check.
• Selected candidate must provide health and inoculation certificate.

Evaluation:

• Performance effectiveness evaluated in accordance with provisions of Kansas Statutes and USD 489 Board of Education policy.
• Evaluation will be the responsibility of the supervisor.

Apply online at:

https://www.usd489.com/page/employment

Job Type: Full-time

Pay: From $14.81 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $15