What are the responsibilities and job description for the HIM Specialist, Scanning position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Health Information Management Specialist is responsible for assisting with the daily functions involving the collection, processing, maintenance, disclosure and transportation of protected patient health information via paper and/or electronic format in a manner that complies with organizational, departmental, and regulatory requirements. Additionally, the HIM Specialist participates as an essential member of the Health Information Management Department by ensuring that an individual's health data and information is accurate, complete, accessible, confidential and secure.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
Monday-Friday
8am-4:30pm or 7am-3:30pm
EXPERIENCE AND EDUCATION
Required
Proof of completed vocational certificate or degree which also supports the domain of the HIM field is required, and
2 years of Health Care experience, business and/or HIM experience in lieu of vocational certificate. or
Additional education in HIM, Business or related field which supports the domain of the HIM field may be considered in lieu of experience.
JOB DUTIES
o Verifies updates, maintains, and retrieves patient health information in paper and/or electronic format for authorized personnel.
o Protects the privacy and security of medical records to ensure that confidentiality is maintained.
o Performs patient name and/or demographic changes and follow the "Marking Patients Deceased" processes as appropriate.
o Follows strict quality measures of documents scanned into the electronic medical record.
o Executes the timely and accurate uploading and burning of external CDs/DVDs and/or printing and digitizing of films upon request
o Performs various radiology film library functions upon request including calling and corresponding with patients and other department staff via in-person, telephone, email or fax.
o Reviews patient health information, process requests (in paper and/or electronic format) for medical records, and coordinate the release of other types of records that comply with organizational and departmental standards, along with HIPAA regulations.
o Answer and handle inbound calls according to department standards while providing outstanding customer service
o Documents and routes customer communications appropriately
o Triage and problem solve basic concerns utilizing department procedures to meet and exceed customer's needs.
o Reviews Communication Manager for CC's to be sent.
o Reviews EPIC Phonebook to verify/update/create new letter recipients.
o Works RightFax for any failed faxes.
o Mails referral letters and notes to recipients marked in EPIC phonebook with preferred communication method of Mail.
o Reassigns referral letters back to clinic if issues arise needing the clinic's input.
o Keeps track of daily/monthly production totals to ensure baseline production requirements are met on a monthly basis.
o Ensures quality standards are met by meeting quality guidelines on a monthly basis.
o Responsible for coordinating the weekly suspension process,
o Responsible for coordinating the daily operative scheduling suspension process.
o Reports Performance Improvement audit results to all designated staff.
o Is responsible for prep and analysis for discharged patients.
o Duties performed may include one or more of the following core functions: a) Directly interacting with or caring for patients; b) Directly interacting with or caring for human-subjects research participants; c) Regularly maintaining, modifying, releasing or similarly affecting patient records (including patient financial records); or d) Regularly maintaining, modifying, releasing or similarly affecting human-subjects research records.
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Health Information Management Specialist is responsible for assisting with the daily functions involving the collection, processing, maintenance, disclosure and transportation of protected patient health information via paper and/or electronic format in a manner that complies with organizational, departmental, and regulatory requirements. Additionally, the HIM Specialist participates as an essential member of the Health Information Management Department by ensuring that an individual's health data and information is accurate, complete, accessible, confidential and secure.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
Monday-Friday
8am-4:30pm or 7am-3:30pm
EXPERIENCE AND EDUCATION
Required
- Education
Proof of completed vocational certificate or degree which also supports the domain of the HIM field is required, and
- Experience
2 years of Health Care experience, business and/or HIM experience in lieu of vocational certificate. or
Additional education in HIM, Business or related field which supports the domain of the HIM field may be considered in lieu of experience.
JOB DUTIES
- Record Management Functions
o Verifies updates, maintains, and retrieves patient health information in paper and/or electronic format for authorized personnel.
o Protects the privacy and security of medical records to ensure that confidentiality is maintained.
- EMPI Functions
o Performs patient name and/or demographic changes and follow the "Marking Patients Deceased" processes as appropriate.
- Scanning Functions
o Follows strict quality measures of documents scanned into the electronic medical record.
- ROI Functions
o Executes the timely and accurate uploading and burning of external CDs/DVDs and/or printing and digitizing of films upon request
o Performs various radiology film library functions upon request including calling and corresponding with patients and other department staff via in-person, telephone, email or fax.
o Reviews patient health information, process requests (in paper and/or electronic format) for medical records, and coordinate the release of other types of records that comply with organizational and departmental standards, along with HIPAA regulations.
o Answer and handle inbound calls according to department standards while providing outstanding customer service
o Documents and routes customer communications appropriately
o Triage and problem solve basic concerns utilizing department procedures to meet and exceed customer's needs.
- Transcription Functions (Referral Letters)
o Reviews Communication Manager for CC's to be sent.
o Reviews EPIC Phonebook to verify/update/create new letter recipients.
o Works RightFax for any failed faxes.
o Mails referral letters and notes to recipients marked in EPIC phonebook with preferred communication method of Mail.
o Reassigns referral letters back to clinic if issues arise needing the clinic's input.
o Keeps track of daily/monthly production totals to ensure baseline production requirements are met on a monthly basis.
o Ensures quality standards are met by meeting quality guidelines on a monthly basis.
- Inpatient Functions
o Responsible for coordinating the weekly suspension process,
o Responsible for coordinating the daily operative scheduling suspension process.
o Reports Performance Improvement audit results to all designated staff.
o Is responsible for prep and analysis for discharged patients.
- General Functions
o Duties performed may include one or more of the following core functions: a) Directly interacting with or caring for patients; b) Directly interacting with or caring for human-subjects research participants; c) Regularly maintaining, modifying, releasing or similarly affecting patient records (including patient financial records); or d) Regularly maintaining, modifying, releasing or similarly affecting human-subjects research records.
- Performs other duties as assigned by management.
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
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