Intermediate Contract Compliance Analyst

Position Title: Intermediate Contract Compliance Analyst (Non-LO-No Consumer Contact)

Department: Vendor Compliance and Contracts Job Status: Full Time/Salary

Reports to: Contract Compliance Supervisor Amount of Travel: Some

Salary: $60,988-$76,235 (L11)

Vanderbilt Mortgage and Finance, Inc. (VMF) was established in 1974 and currently services over 150,000 loans. Our strength as an organization is rooted in the quality of our people and products. We are an equal opportunity employer committed to creating a diverse workforce. Furthermore, we are financially strong, with a reputation for leading the industry with unsurpassed products, a broad range of services, and a coast-to-coast presence. We are professionally strong, from entry level to more experienced positions, we are actively recruiting individuals who are passionate, positive, and eager to learn. As a member of our team, we will equip you for success. You will enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work-life balance.

Job Summary

The Intermediate Contract Compliance Analyst is responsible for protecting the company by verifying company contracts that meet quality standards and are maintained as business needs change and diversify. This position reports to the Contract Compliance Supervisor and acts as the lead point of contact for bulk loan acquisitions and facilitates communication between various business units and third-party sellers.

Job Functions

Daily Contract Activity

• Tracks and manages correspondent agreements, applications, recertifications, financial requests, and other various requests. This includes procuring data from various departments and queries, as well as coordinating with department managers, corporate legal, and senior managers of the Silverton Mortgage division.
• Evaluates, tracks, and proposes amendments to correspondent lending agreements, hedge agreements, nondisclosure agreements, and vendor contract agreement language, as applicable. Provides write-ups, contract proposals, and documentation for review to support and assist Vendor Compliance and Contracts Supervisor or Manager in contract negotiations.
• Monitors contracts for compliance, facilitates execution, and maintains nondisclosure agreements with parties as needed.
• Investigates and monitors correspondent compliance requirements, including impacts on other departments.
• Discusses requirements with department managers to verify compliance with all applicable regulations and guidelines.
• Coordinates with department managers to research, formulate, and provide responses to correspondent investor requests.
• Provides periodic updates of correspondent contract volume, status, and negotiation progress to senior management.
• Develops queries, manipulates data to necessary format, improves processes, and takes on special projects.
• Develops and maintains checklists to satisfy the company’s compliance requirements, including recertifications, seller’s guides, and agreements.
• Verifies VMF and Silverton Mortgage comply with previously executed agreements.
  
  

Bulk Sales and Acquisitions

• Facilitates the various business teams and tech in bulk sale and acquisition transactions to verify compliant servicing transfers. Collaborates with business units and tech to meet project deadlines.
• Coordinates all phases of bulk loan acquisitions and serves as the main point of contact before and after the transfer.
• Researches and verifies applicable state and federal deadlines during servicing transfers are met in a timely matter.
• Communicates milestones and deadlines laid forth in the Purchase Agreement to Vanderbilt business units and verifies they are met. Facilitates progress of each phase of the transfer with the business units and communicates progression of the transfer to senior leaders and their teams.
• Escalates issues that may arise during the transfer to the appropriate leaders and works to facilitate resolution of such, as needed.
• Generates transfer letters to borrowers in compliance with all applicable state and federal regulatory deadlines.
  
  

Supports Vendor Compliance team and Vendor Compliance Contracts Manager

• Assists in managing and coordinating contract and Master Service Agreement (MSA) process for Vanderbilt Tier 2 and Tier 3 Vendors and Oracle implementation.
• Coordinates contract negotiations with Corporate Vendor Management Analyst and business departments as needed.
• Assists with Oracle implementation, including contract management and SQM Modules.
• Builds reports of company vendor contract and monitoring information to make recommendations addressing company risk.
  
  

Other Duties As Assigned

• This job description is not an exhaustive list of all the functions that a team member and other duties may be assigned.
  
  

Qualifications

QUALIFICATIONS:

• College degree in related field required.
• 2-4 years related experience required.
• Prior experience reviewing compliance requirements and legal contracts is preferred.
• Must be willing to travel as needed (estimated less than 10% of the year).
• Working knowledge of loan applications, closing documents, servicing processes, and financing terminology.
• Proficiency in Word and Excel, including formulas and features.
• Ability to research, build, and run queries and logically understand query definitions.
• Works with all levels of organization utilizing superior communication and technical skills.
• Ability to use various project management platforms and software suites to work in a fast-paced environment with a high level of attention to detail, time management, and organizational skills
• Ability to communicate effectively and efficiently via phone, email, and person to person.
• Capability of gathering facts accurately, analyze causes, evaluate alternate solutions, and arrive at sound conclusions on action to be taken.
• Analyze data effectively and efficiently.
• Ability to manage multiple deadlines, complete tasks timely, and follow-up as needed.
• Ability to manage multiple and/or conflicting responsibilities.
• Ability to manage workload independently and in a team environment.
  
  

Physical Demands

• Must be able to remain in a stationary position 75% of the time.
• Will be constantly operating a computer and other office productivity machinery, such as a telephone, calculator, copy machine, and computer printer.
• Will be communicating 50% of the time over the phone, Zoom, and Teams.
• Must be able to exchange accurate information at all times.
• Must be able to identify and assess account status and determine appropriate process.
• Will constantly work in a state-of-the-art indoor temperature controlled, sealed window office environment.
  
  

Benefits

• Medical and Dental Plan with Prescription Coverage and Vision
• Competitive benefits including 401(K) includes 100% company match of the first 4%
• Paid time off days (PTO), maternity/paternity leave, and holidays
• Community involvement including Volunteer Paid Time Off (VTO)
• Tuition Assistance for your first degree
• Enjoy coming “home” to our brand new, state-of-the-art Home Office equipped with onsite fitness facility with full gym, workout classes, volleyball and basketball courts, ping-pong, disc golf course, and onsite restaurant.
  
  

Here are some more reasons to choose Vanderbilt Mortgage!

• A Berkshire Hathaway Company – an integrity-based organization offering unlimited career growth
• Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Vanderbilt Mortgage and Finance, Inc. provides competitive 401(k) programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.
• Vanderbilt Mortgage and Finance Inc. is a subsidiary of Clayton of which is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.
• As part of Vanderbilt Mortgage’s commitment to Opening Doors to a Better Life, VMF is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
• At VMF, we encourage holistic wellness with physical, nutritional, social, financial, spiritual, and occupational programs available online or in-person for team members.
• Our newly renovated Home Office campus offers an onsite restaurant, onsite fitness facility with full gym, in-person and virtual workout classes, yoga/barre studio, volleyball, and basketball courts, walking paths, and a disc golf course.
  
  

Vanderbilt Mortgage and Finance Inc. is committed to a diverse and inclusive workplace. Vanderbilt Mortgage and Finance, Inc. is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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