What are the responsibilities and job description for the Administrative Assistant position at Vanguard Group Staffing, Inc.?
TEMPORARY TO DIRECT HIRE ADMINISTRATIVE ASSISTANT POSITION STARTING IMMEDIATELY:
Responsibilities
- Perform all administrative functions for the CFO and Finance Directors
- Keeping track of the CFO and Finance Directors’ calendar and answering phone
- Maintain files, correspondence, Petty Cash box, and manage department supplies
- Maintain and monitor reporting calendar for reporting deadlines
- Maintain time sheets for the Finance department staff on a weekly basis
- Create requisition for creation of purchase order to submit invoices for payment in Oracle/NetSuite system
- Develop and maintain spreadsheets that summarize reporting deadlines.
- Perform additional duties and projects as assigned by management
Qualifications
- High School Diploma or GED required; some College or Degree preferred
- Minimum two (3) years Administrative Assistant experience providing support to management
- Good working knowledge of MS Excel and Word required
- Accounting background experience preferred
- Excellent verbal and written communication skill; must be able to establishes priorities; meet deadlines and multi-task
- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
- Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated integrity, honesty, poise, tact, and diplomacy
- Must be able to interact and communicate with individuals at all levels of the organization in a professional manner
Salary : $30 - $35
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