STEP Administrator (Temporary)

Position purpose

Temporary assistance in coordinating the New York State Education Department (NYSED)-funded Science and Technology Entry Program (STEP). This position plans trips and special activities for the program. Appointment ends upon the hire of an Assistant Director, STEP.

Major Responsibilities/Duties/Functions/Tasks

• Respond to phone calls and emails from parents, students and school partners. Provide timely information to these constituents;
• Perform administrative tasks related to the program including, but not limited to, the collection of documentation, filing paperwork appropriately, maintaining electronic and paper files, ordering supplies and equipment, and updating spreadsheets;
• Maintain and retain accurate and complete records, including attendance records;
• Chaperone trips. Supervise students during in person events, often on the Vaughn campus;
• Disseminate information regarding classes and supplementary activities.
• Participate in recruitment events for STEP. These may include events on-campus at Vaughn, events on-campus at middle-/high-school partners, and online/virtual events.
• Plan enrichment activities for program participants including STEM workshops and college tours in collaboration with the Executive Director of High School Opportunity Programs. These activities should be derived from surveys developed and administered by the STEP coordinator.
• All other duties related to the grant as assigned.

**Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Requirements

• Bachelor's degree in education or administration or related field.
• At least 2 years of experience in grant programs

Professional Skills

• Ability to collaborate in a professional manner with multiple organizations;
• Ability to write in proper business English;
• Working knowledge of Microsoft Office;
• Ability to clearly prioritize and organize tasks so that each is completed in an appropriate and timely order;
• Ability to keep, organize and retrieve detailed records on student enrollment and performance;
• Ability to delegate and follow up on tasks as appropriate.

Reasoning Ability

• Ability to define problems, collect data, establish facts and draw conclusions;
• Ability to understand and follow directions.

Work environment and physical functions

This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.

Preferred

• Master’s Degree in public administration, education, social work, education, counseling or STEM-related fields (especially engineering) from an accredited college or university. Other relevant degrees will be considered.
• Experience advising students on academic courses.
• Knowledge of New York State Education Department grant policies.
• Experience working with middle and high school students.
• Preferred software knowledge: D2L (or similar learning management system); SONIS (or similar student management systems); Starfish (or similar student early intervention systems); Zoom (or similar video conference software).
• Fluency in multiple languages.

Compensation

The entry level compensation for this position is expected to range from $25 - $30 per hour.