Position Title: Order Processing/Purchasing Coordinator Employee Status: Non-exempt Job Summary: Ensure adequate inventory levels are maintained hospital wide in each department. Order and stocking of supplies, according to hospital and VCA ordering guidelines. Duties (not limited to): • Maintains adequate stock of all products used, dispensed and sold. • Organizes inventory so items are well-organized and easy to locate. • Identifies products that need to be reordered. • Maintains accurate purchasing and inventory records. • Orders, receives, and inspects shipments. • Rotates stock and monitoring expiration dates. • Ensures controlled drugs log is kept current and accurate. • Collaborates with all departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions. • Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables. • Prepares and presents market conditions and merchandise cost reports. • Prepares and processes purchase orders and requisitions for materials, supplies, and equipment. • Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management. • Evaluates and approves conditions for issuing and awarding bids. • Resolves grievances with vendors, contractors, and suppliers. • Maintains and/or implements purchasing and recordkeeping systems. • Acts as the company’s representative in negotiations with suppliers. • Coordinates removal or disposal of surplus/expired materials. • Assists with keeping within budget alongside the Hospital Manager • Performs other duties as assigned, such as coordinating facilities maintenance when needed. • Works with facilities manager on repairs of the hospital and maintaining overall cleanliness. Elements of System: • A reorder log (want book) in which needed items are listed. • Purchase order records. • Individual inventory records. • Inventory master list. • Vendor portals/platforms/websites. • Identify hospital use of various drugs and products on a regular basis to ensure adequate stock but not overstocking of items. Physical requirements: • Prolonged periods of sitting at a desk and working on a computer. • Must be able to lift up to 20 pounds at times. • Must be able to access all areas of the facility to determine needs. If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Career worklet on the landing page or search for Find Jobs. Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more! The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development). We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com. VCA began in 1986 as a privately owned company with one animal hospital. Today, we are the largest family of animal care providers nationwide. Despite unprecedented growth, VCA has never abandoned its devotion to compassionate, comprehensive pet care. Take a look at our open positions throughout the U.S. and Canada! We’re always looking for top notch talent to join the VCA family!