Deputy Clerk

Overview
The Deputy Clerk plays a vital role in supporting the legal and administrative functions of the office. This position requires a detail-oriented individual who can handle various clerical tasks, assist with elections, and provide excellent customer service. The Deputy Clerk will work closely with Administrator/Clerk/Treasurer to ensure efficient operations within the office. This is considered a confidential position.

Duties

• Perform duties of the Village Clerk in Clerk's absence pursuant to ss 61.25 Wis Stats.
• Coordinate agendas, copy supporting documents for meetings, transcribe minutes for Plan Commission and various Committee meetings, and prepare agenda packets.
• Post meeting dates, agendas and minutes to the village website
• Prepare and publish public hearing/legal notices with accuracy and detail including any required notification of surrounding property owners
• Election process- registration management, scheduling, assist with training pol workers, managing Election Day activities
• Maintain filing Ordinances, Resolutions, Village Board and other Committee books
• Assist in the preparation of special assessment letters as requested by title companies
• Assists with the maintenance and processing of all licenses issued by the Village
• Process and maintain calendar for village hall community room and park rentals
• Maintain dog/cat license records and prepare report for the Waukesha County Clerk settlement
• Assist in managing incoming mail for distribution
• Receive the public and answer questions; respond to inquiries from citizens and others and refer, when necessary, to the appropriate departments and answer phone calls
• Perform Notary services
• Act as ombudsman and distribute complaints received to the appropriate department(s) for processing
• Type reports and letters as requested from various Village Departments, Boards and Committees
• Assist Administrator/Clerk/Treasurer with the processing of payroll and new employees as needed
• Assist with processing of accounts payable, accounts receivable, billing and bank reconciliation
• Performs other related work as required

Skills

• High School Diploma or GED
• Knowledge of office procedures and terminology, calculators, copy machines, computer data entry and websites
• Preferred completion of an accredited two-year college program or course(s) leading to a degree program, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities
• Any prior municipal experience is a plus

This Deputy Clerk position offers an opportunity for individuals looking to advance their career in municipal field while contributing to a dynamic team environment.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Choose your own hours
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $20 - $22