Accounting Office Assistant

JOB DESCRIPTION:

The Accounting Office Assistant will be responsible for inputting receiving’s into computer & organizing paperwork, costed’ s, attaching invoices to purchase orders, inputting invoices into computer daily, run daily reports for invoices in the system, run checks weekly to pay vendors, check vendors statements, filing, and any other tasks assigned.

ESSENTIAL FUNCTIONS & Responsibilities include but are not limited to the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
• Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
• Pays employees by receiving and verifying expense reports and preparing checks
• Maintains accounting ledgers by verifying and posting account transactions
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Maintains historical records and filing documents
• Disburses petty cash by recording entry; verifying documentation
• Reports sales taxes by calculating requirements on paid invoice.
• Protects the organization's value by keeping information confidential
• Accomplishes accounting and organization mission by completing related results as needed

WORK ENVIRONMENT

This position works in an office setting, around office equipment. The employee works alone or in a team for long periods of time. Occasionally the employee is exposed to a warehouse setting and standard warehouse equipment such as forklifts, hand-trucks, and pallet-jacks.

Pre-requisites

• Must pass pre-employment background, physical and drug screen
• No experience necessary
• Produce knowledge a plus – i.e. fruits & vegetables, organic & conventional
• Read, write & effectively communicate verbally in English (bilingual a plus)
• Perform basic arithmetic (i.e., addition, subtraction, multiplication, and division) and uses basic numerical concepts (e.g., whole numbers, percentages) to complete job tasks
• Must be computer literate and proficient with common computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook email

POSITION TYPE AND EXPECTED HOURS OF WORK
Monday – Friday and Saturdays , 8am – 4:30pm. Must be able to work flexible schedule and overtime hours as required by business operations.

EMPLOYEE BENEFITS

Medical, Dental & Vision insurance, paid vacation, paid sick leave, 7 paid holidays, 401k plan, bonuses, life insurance.

OTHER

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related instructions as requested by their department leader, subject to reasonable accommodation. This position description is not all-inclusive and subject to change.

EEO STATEMENT

WCPI provides a fair and equal employment opportunity for all employees and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. We expect and require the cooperation of all employees in maintaining a discrimination and harassment-free work environment.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Supplemental Pay:

• Bonus opportunities

Work Location: In person

Salary : $18