Executive Assistant to the Superintendent/School Board

The School District of West Salem is right next door to La Crosse in the beautiful Coulee Region of Western Wisconsin. Our 3 buildings are within walking distance of each other on an approximate 100-acre campus on the edge of town.

The District Office is seeking an Executive Assistant to the Superintendent/School Board to perform varied, difficult and complex clerical tasks in a confidential and accurate manner. This individual reports directly to the superintendent and school board. This is a benefited position with time off and insurance eligibility.

Check out our testimonials video on our Employment Opportunities Page:

https://www.wsalem.k12.wi.us/content/district/employment-opportunities

Essential Duties and Responsibilities - Superintendent Component:

1. Prepare, attend and report on Leadership Team meetings.

2. Maintain District procedure and job description manual.

3. Complete DPI (Department of Public Instruction) reports as needed.

4. Provide confidential support to administration.

5. Coordinate and prepare for meetings.

6. Support and maintain schedule of calendar/appointments.

7. Assist with registrations/reservations for conferences.

8. Provide back-up support for office personnel.

9. Purchase office supplies and assist with operation of office equipment.

10. Assist with correspondence, reports, agreements, and contracts.

11. Work with the Business Department to prepare and publish the annual report.

12. Implement and carry out the School District of West Salem Board policies.

13. As a representative of the School District of West Salem, work with everyone in a courteous and professional manner, maintain confidential information, and work cooperatively with all district staff members.

14. Perform other duties as assigned by the superintendent and the School Board.

15. Maintain communication with the Leadership Team in the superintendent's absence.

16. Respond to routine inquiries, efficiently refer problem inquiries to the superintendent or the appropriate administrator, and provide support and direction for Leadership teams.

17. Attend conferences and meetings related to school activities.

Essential Duties and Responsibilities - School Board Component:

1. Ensure compliance with open meeting laws.

- Prepare and publish meeting agendas, packets and minutes

- Assist with communication between Board members

- Attend meetings as required

2. Coordinate Board election process.

- Publish legal notices

- Manage candidate filings

- Coordinate elections with the county and municipalities

- Post election canvass, paperwork and communications with appropriate municipalities and organizations

- Coordinate Board reorganization meeting

3. Maintain Board Policy manual: update and publish policies.

4. Assist in coordinating inservice for the Board and administration.

5. Ensures that required annual notices are published.

6. Maintain expulsion records.

- Coordinate hearing date with Board, attorney and administration

- Send out and publish required notices to the families and the public

- Prepare Open Session and Closed Session meeting minutes and prepare Hearing Minutes

- Room set up for hearing

7. Coordinate Board and superintendent evaluations: prepare, distribute and collect.

8. Coordinate verification of legal bills.

9. Coordinate various board meetings, events and actions as appropriate.

10. Act as the Deputy Clerk for the district.

11. Coordinate notices and associated legal paperwork for referenda and long-term debt.

12. Coordination of Board Grants.

Essential Duties and Responsibilities - Human Resources Component

1. Process and distribute personnel information following a board meeting.

2. Prepare Board level personnel contracts, renewals, non-renewals, and correspondence.

3. Post internal and external job vacancies.

4. Manage employment application process.

5. Communicate and assist new staff as needed.

6. Maintain the District's employee files, including DPI licenses and employment evaluations.

7. Assist with staff recognition: plaques, certificates and events.

8. Prepare annual staffing plan.

9. Update teacher and district staff data in Skyward's Employee Management module.

10. Prepare and submit staffing report to the DPI (WISEId and WISEstaff).

The Board does not discriminate in the employment on the basis of race, color, national origin, age, sex (including gender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other legally protected category in its programs and activities including employment opportunities.

Job Type: Full-time

Pay: $29.50 per hour

Expected hours: 40 – 45 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• After school

Application Question(s):

• Live within 30 minutes from West Salem

Experience:

• Microsoft Excel: 1 year (Required)
• Executive Assistant: 2 years (Preferred)
• Microsoft Word: 2 years (Required)

Ability to Commute:

• West Salem, WI 54669 (Required)

Ability to Relocate:

• West Salem, WI 54669: Relocate before starting work (Required)

Work Location: In person

Salary : $30