What are the responsibilities and job description for the Administrative Assistant position at Westin Furniture?
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
- Schedule appointments and maintain a calendar
- Organize meetings and take accurate minutes
- Write emails, memos, and letters and distribute them appropriately
- Contribute to company reports
- Maintain an organized filing system
- Develop, update, and maintain relevant office procedures
- Manage and process purchase orders for office supplies and equipment.
- Maintain records of inventory and monitor stock levels.
- Ensure proper filing and archiving of all documents, both physical and digital
- Collaborate with human resources to create, update, and maintain office procedures
- Maintain office equipment in good working order with the assistance of the IT department
- Negotiate contracts and pricing with vendors and service providers
- Accurately maintain general office budget
- Special event planning (holiday parties, employee appreciation lunches, etc.)
- Schedule repair vendors for facility
- Handle staff relations such as implementing the policies in the employment handbook and up keeping employee records
- Establish and implement plans for security cameras (setup & monitoring), keys distribution, and key return
- Keep record of all company devices
- High school diploma/GED required, Associates degree or administrative training is preferred
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
Salary : $20 - $23
