Administrative Services Associate

Wolters Kluwer is a global leader in professional information services that combines deep domain knowledge with specialized technology. Our portfolio offers software tools coupled with content and services that customers need to make decisions with confidence. Every day, our customers make critical decisions to help save lives, improve the way we do business, build better judicial and regulatory systems. We help them get it right.

Who We Are: Wolters Kluwer: The world is a big place, find your place here.

What We Offer: 

The Administrative Services Associate role offers growth potential opportunities, professional development, an engaging team environment, the ability to work a remote schedule, and amazing benefits.

What You'll be Doing:

In the role of Administrative Services Associate, you will perform a broad range of administrative and operational activities to support various departments. Your efforts will be key to ensuring efficient workflows and streamlined processes, enhancing overall organizational productivity.

Key Tasks: 

• Prepare and format reports, presentations, and correspondence.
• Handle internal and external communication channels effectively.
• Maintain and update comprehensive filing systems for inbound mail
• Assist with procurement processes and office supply management.
• Support in organizing company events and meetings.
• Conduct intermediate data entry and data management tasks.
• Contribute to departmental projects and administrative initiatives.
• Performs daily/monthly credit card disbursement processes
• Match and pay client/partner invoices through specified payment systems
• Apply payments for all client wire and check payments to invoices in appropriate systems
• Work closely with the Operations and Finance team to close out the prior month and effectively communicate areas of deficiency or errors
• Support most aspects of accounting/finance management (billing, credit card matching, paying state fees, negotiated changes/adjustments, refunds, reporting, accounts receivables)
• Daily ACH/Wire/Check payment applications in appropriate systems
• Daily sending of partner/affiliate invoices and payment follow up
• Monitor and manage accounting distribution mailbox and provide timely response actions internally and externally
• Assist Manager, Operations with daily accounting functions when needed
  
  
  

You're a Great Fit if You Have/Can:

• Communication: Proficient written and verbal communication skills.
• Time Management: Effective prioritization and scheduling abilities.
• Software Proficiency: Proficient in word processing, spreadsheets, presentations.
• Attention to Detail: Accuracy in document preparation and data management.
• Customer Service: Polished and effective interaction skills.
• Organizational Skills: Strong ability to organize tasks and manage records.
• Team Collaboration: Cooperative and collaborative work approach.
• Problem-Solving: Enhanced problem-solving skills for administrative tasks.
  
  
  

We are an incredibly supportive team that truly enjoys what we do and who we do it with. We play a key role within WK and assist in driving the daily success. If you have a passion for making a true difference within an organization, while working alongside a genuinely caring and supportive team, we highly encourage you to apply. #Bethedifference

Additional Information:

Wolters Kluwer offers great benefits and programs to help meet your needs and balance your work and personal life, including Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available at https://www.mywolterskluwerbenefits.com/index.html

Diversity Matters: Wolters Kluwer strives for an inclusive company culture in which we attract, develop, and retain diverse talent to achieve our strategy. As a global company, having a diverse workforce is of the utmost importance. We've been recognized by employees as a European Diversity Leader in the Financial Times, as one of Forbes America’s Best Employers for Diversity in 2022, 2021 and 2020 and as one of Forbes America’s Best Employers for Women in 2021, 2020, 2019 and 2018. In 2020, we placed third in the Female Board Index and were recognized by the European Women on Boards Gender Diversity Index. Wolters Kluwer and all of our subsidiaries, divisions and customer/departments is an Equal Opportunity / Affirmative Action employer.

The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They’re not intended to be an exhaustive list of all duties and responsibilities and requirements.

Compensation:

Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $45,100 - $61,700