Part-Time Office Manager

Position Overview
Women4Change is seeking a highly organized and detail-oriented Part-Time Office Manager to support the daily operations of our nonprofit organization. This role focuses on financial management, administrative coordination, and maintaining a well-functioning office environment. The ideal candidate will excel at prioritizing tasks and maintaining accuracy in a fast-paced setting while supporting Women4Change’s mission.

Position Details

• Hours: Part-time, approximately 20 hours per week.
• Location: 1100 W 42nd Street, Suite 215, Indianapolis, IN 46208
• Reports To: CEO/Executive Director

Key Responsibilities

Financial Management

Process mobile and bank deposits (daily limit $5,000), ensuring accurate recordkeeping with standardized naming conventions and digitally and physically filing. Upload deposit details to financial management platforms, share with the finance team, and manage documentation for third-party contributions (e.g., Benevity, PayPal). Handle recurring expenses via autopay accounts for rent, utilities, and subscriptions, process manual payments with CEO approval, and organize all receipts and invoices. Collaborate with interfacing financial management platforms to review and approve monthly reconciliation reports.

Office Management

Maintained and restocked office supplies, tabling kits, and merchandise inventory to ensure availability for events and daily operations. Coordinate and schedule meetings, including board, staff, and committee gatherings, while keeping organizational calendars current. Manage electronic and physical filing systems for receipts, vendor records, and staff timesheets, ensuring accessibility and accuracy.

Administrative Support

Prepare and distribute materials for meetings, such as agendas, minutes, and reports, and keep the board and committee rosters updated. Monitor general inboxes to ensure timely responses or follow-ups, and manage IT needs by maintaining accounts and subscriptions (e.g., Canva, Squarespace, Mailchimp). Assist with special initiatives like tabling events and staff recognition activities.

Qualifications

• Proven experience in office management, administration, or a similar role.
• Proficiency with tools like Google Drive, QuickBooks, and Microsoft Office Suite.
• Exceptional organizational and time management skills.
• Excellent communication abilities and attention to detail.
• Familiarity with nonprofit operations is a plus.

How to Apply
Submit your resume and cover letter to admin@women4changeindiana.org by December 6, 2024.

Job Type: Part-time

Pay: From $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Indianapolis, IN 46208

Salary : $20