Search By
1052 Jobs
Senior Administrative Assistant Woods Hole Oceanographic Institution Woods Hole, MA | Other
5 Months Ago
Senior Administrative Assistant HNTB Corporation Raleigh, NC | Full Time
Just Posted
Senior Administrative Assistant Cantada Herndon, VA | Part Time
Just Posted
Senior Administrative Assistant SB Clinical Practice Management East Setauket, NY | Full Time
2 Days Ago
Senior Administrative Assistant Synectic Solutions Inc Tucson, AZ | Full Time
3 Days Ago
Senior Administrative Assistant WSP USA CORPORATE CENTER, FL | Other
2 Days Ago
Senior Administrative Assistant Ironhorse Funding LLC Beverly, MA | Full Time
4 Days Ago
Senior Administrative Assistant Boston Consulting Group Boston, MA | Full Time
11 Days Ago
Senior Administrative Assistant Fluor Corp Sugar Land, TX | Full Time
11 Days Ago
Administrative Assistant, Senior Perrygo Consulting Group, LLC Lexington Park, MD | Full Time
11 Days Ago
Senior Administrative Assistant Dunham & Associates Investment Counsel, Inc. Reno, NV | Full Time
13 Days Ago
Senior Administrative Assistant PFM Financial Advisors LLC Cleveland, OH | Full Time
15 Days Ago
Senior Administrative Assistant Evelyn & Bobbie Portland, OR | Other
15 Days Ago
Senior Administrative Assistant Klett Consulting Group Inc Arlington, VA | Full Time
17 Days Ago
Senior Administrative Assistant Toyota Research Institute Los Altos, CA | Full Time
27 Days Ago
Senior Administrative Assistant Rising Ground, Inc Yonkers, NY | Other
1 Month Ago
Senior Administrative Assistant AdNet AccountNet, Inc. Owings Mills, MD | Contractor
1 Month Ago
Senior Administrative Assistant Federal Reserve Bank of Richmond Charlotte, NC | Full Time
1 Month Ago
Senior Administrative Assistant Federal Reserve Bank of Richmond Richmond, VA | Full Time
1 Month Ago
Senior Administrative Assistant Seventh Sense Consulting, LLC Washington DC, DC | Full Time
2 Months Ago
Senior Administrative Assistant Ramsey Solutions Nashville, TN | Full Time
2 Months Ago
Senior Administrative Assistant Inverse Medical LLC New York, NY | Full Time | Remote
2 Months Ago
Senior Administrative Assistant - 23023 World Wildlife Fund Washington, DC | Other
2 Months Ago
Senior Administrative Assistant Builders FirstSource Kennesaw, GA | Full Time
2 Months Ago
Senior Administrative Assistant Seaport Hotel Boston, MA | Full Time
2 Months Ago
Senior Administrative Assistant - Tampa, FL UnitedHealth Group Tampa, FL | Full Time
13 Days Ago
More Search Results

Senior Administrative Assistant

Woods Hole, MA | Other
Expired

Job Description

Job Summary

Woods Hole Oceanographic Institituion (WHOI) is looking for a Senior Administrative Assistant to join the Geology & Geophysics Department. As a team member, interacts effectively with a diverse population to achieve both short and long term goals. This is a regular, full-time, non-exempt position, and is eligible for benefits.

 

The Senior Administrative Assistant will provide complex administrative support to Principal Investigators (PIs) and technical staff, focusing on pre and post award related activities. The work requires someone with excellent analytic, problem solving and superior interpersonal and organizational skills. The ideal candidate has the ability to coordinate multiple tasks and projects, work independently and under pressure. 

 

The internal working title for this position could be either Senior Administrative Assistant I or Senior Administrative Assistant II.  The level of the position will be determined and commensurate with the selected candidate's level of education & experience. 

 

Applicants: please submit a cover letter as part of your application.   

 

Essential Functions

Senior Administrative Assistant I:

  • Provides assistance in proposal development and submission, with particular emphasis on development and review of proposal budgets and with the administrative portions of proposals; advises PIs of agency and/or organization needs and requirements.
  • Assists PIs in the fiscal management of their funded projects, including ensuring compliance with established budgets, and with funding agency/Institution regulations.
  • Assists with oversight of service center(s) which includes providing usage estimates to clientele; tracking costs and revenue; and invoicing.
  • Makes and confirms appointments or travel/cruise arrangements, sometimes complex in nature and assists in preparing expense reports.
  • Arranges large meetings/conferences, scheduling rooms, and ensures requirements are met.
  • Maintains knowledge of Institution practices and procedures.
  • Uses software (i.e. on-line systems (FSRs, WHOIgrants, Unanet timecards, etc.), spreadsheets, and databases, Microsoft Office applications, etc.) pertinent to position at an advanced or expert level on PC and/or Macintosh platforms.
  • Assists coordinating and supporting the activities and functions of the department, devising and modifying methods and/or selecting appropriate procedures for presenting solutions to immediate and long-term problems.
  • Performs other duties deemed necessary by the supervisor.

Senior Administrative Assistant II:

  • Performs all the functions listed above with additional level of independence.
  • Ability to identify and resolve both immediate and long-term problems with slightly less supervision.

Education & Experience

  • Demonstrated interpersonal, written and organizational skills is required
  • Attention to detail is required
  • Must have proven ability to exercise discretion, good judgment, and take initiative
  • Knowledge of budget preparation, grants management and proposal preparation is desired

Senior Administrative Assistant I:

  • Two or four year college degree
  • A minimum of 2 years of relevant work experience

Senior Administrative Assistant II:

  • Two or four year college degree
  • A minimum of 4 years of relevant work experience

 

Physical Requirements

Physical duties for this position include the ability to lift less than 25 lbs and carry up to 10 lbs. Near vision is required as well as being able to work around and with others; as well as working alone while being able to hear and talk. This position is mostly sedentary in nature, requires occasional standing, walking, use of hands for basic/fine grasping/manipulating.

Company Overview

  • Website whoi.edu
  • Headquarters WOODS HOLE, MA
  • Size 500 - 1,000
  • Founded 1930
  • Type
  • CEO LAURENCE LIPPSETT
  • Revenue $200M - $500M
  • Industry Business Services
  • About woods hole oceanographic institution
  • WHOI is the world's largest private, nonprofit ocean research, engineering and education organization.

Skills for Senior Administrative Assistant

The job skills required for Senior Administrative Assistant include Administrative Support, Microsoft Office, Scheduling, Attention to Detail, Problem Solving,and Initiative etc. Having related job skills and expertise will give you an advantage when applying to be a Senior Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Senior Administrative Assistant. Select any job title you are interested in and start to search job requirements.

Job Openings with Skill of Administrative Support
MORE>>
Job Openings with Skill of Microsoft Office
MORE>>
Job Openings with Skill of Scheduling
MORE>>
Job Openings with Skill of Attention to Detail
MORE>>
Job Openings with Skill of Problem Solving
MORE>>

Career Path for Senior Administrative Assistant

The following is the career advancement route for Senior Administrative Assistant positions, which can be used as a reference in future career path planning. As a Senior Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Administrative Assistant. You can explore the career advancement for a Senior Administrative Assistant below and select your interested title to get hiring information.