Senior Administrative Assistant

Our Business

We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood’s Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.  As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.

This Opportunity

Senior Administrative Assistant for Service Line Lead

WSP is seeking an experienced SeniorAdministrative Assistant with work history in the architectural engineering consulting industry to support the administrative functions of our Kennesaw, GA office.  The Kennesaw office is an office of approximately 200 employees that supports a wide variety of government and commercial clients with engineering and environmental services. This position supports the design and engineering service line leader and her team of approximately 120 professionals.  This position is excellent for an individual with experience working within a team and a track record working in a fast-paced office environment.  Candidate will provide administrative support with sometimes limited supervision that requires experience, initiative, and sometimes confidentiality for one or more managers and the team. Candidates should be self-motivated, have experience working with teams of many employees, able to multi-task, work independently and make informed decisions in an independent manner. The position will report to the service line manager and will support the group’s administrative functions.

Your Impact

• Assist manager with calendar maintenance
• Assist with travel arrangements and expense reports
• Responsible for coordinating all aspects of team and client meetings: sending invites, reserving rooms, ensuring room setup, ordering and setting up food, etc.
• Setup and attend strategy meetings to take minutes and follow up with document retention
• Type, proofread, and edit complex reports
• Maintain various client or internal records and files in hard copy and/or electronic format
• Coordinate travel arrangements for multiple staff
• Submit requests in procurement system for purchase orders
• Setup new projects in financial and business sales systems
• May perform a variety of accounting-related duties; monthly financial reports, pulling backup and processing for client/vendor invoices, and various accounting vouchers and forms
• Assist with conference registration, reservations, and gaining approvals for conferences
• Maintain sales opportunities for team in the company Customer Relationship Management program
• Aid in orientation and on-boarding for new employees
• Support project file maintenance
• Truck fleet oversight

Who You Are

Required Qualifications

• High School Diploma or equivalent
• Highly proficient with Microsoft Office Suite of programs:  Word, Excel, PowerPoint, Outlook, Teams
• Minimum of 6 years’ directly relevant experience
• Ability to work independently and make decisions regarding planning, organizing, and scheduling own work
• Ability to operate common office equipment
• Highly organized, detail-oriented, and able to prioritize multiple tasks
• Flexibility to work from home and office, as required
• Ability to work under pressure and tight deadlines
• Ability to handle confidential and sensitive information in an appropriate manner
• Professional appearance and courteous manner
• Professional communication skills

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