What are the responsibilities and job description for the Project Administrator position at Wurzel Builders, LTD.?
Job Description
Job Description
About the company
Wurzel Builders, LTD. is an Austin-based commercial builder committed to quality construction and building services. Our comprehensive construction services, leadership, planning and proactive approach to projects ensure each client’s vision is executed efficiently to meet or exceed their expectations. We specialize in building for some of the most well-known companies in the United States. We are committed to hiring the best talent in the industry and providing a great place for employees to learn, grow and be a part of our Wurzel work family.
Role overview
The Project Administrator provides administrative support to the Project Manager and project team as related to the responsibilities listed below. All Project Administrators are encouraged to learn Project Manager skills through taking on project responsibilities as requested and approved by both the Project Manager and Project Administrator Team Lead as time permits.
Responsibilities
Ensure that the current project plans are in construction management software, and revisions are distributed to the appropriate subs in a timely fashion.
Tracks all submittals via construction management software and informs the Project Manager when it is available for official review. Follow-up to ensure that all submittals are received and processed timely in accordance with the dates shown on the Submittal Log.
Follow-up with the architect / owner / design team to ensure that the RFI’s are being answered completely and on time.
Generate and maintain the following :
Submittal Logs
RFI logs / responses
Change Orders Logs
Subcontractor Contracts
Organize all project documentation for quick, easy reference. File documentation on construction management software and / or the company network in accordance with the department handbook.
Gather and provide initial review of subcontractor pay applications and provide to Project Manager in a timely fashion.
Creates and distributes OAC meeting agenda’s, take all notes at the OAC meetings and post on construction management software in accordance with the department handbook.
Set up projects in construction management software in accordance with the department handbook.
Provide administrative support for multiple projects at one time.
Process subcontractor payment waivers.
Upload project progress pictures in construction management software, as requested.
Print civil / engineering / architectural drawings as requested.
Produce project close-out documentation at or near the completion of each project in conjunction with Project Manager.
Possible field assignments, as appropriate, determined by project size and complexity.
Other duties as assigned.
Knowledge, Skills, and Abilities
Minimum Requirements :
High School diploma or related degree
2 years of construction administration experience
Preferred Requirements :
SmartBuild or Procore experience
Bachelor’s Degree in Construction Management or related degree
5 years of construction administration experience preferred
Skills
Proficiency with Microsoft Office products required
Proficient in reading and understanding construction documents
Abilities and Attributes
Advanced written and verbal communication skills
Demonstrated problem solving capabilities
Ethical behavior and integrity used in all situations
Detail-oriented
Strong negotiation skills
Strong analytical and organizational skills
Ability to prioritize
Logistics
Position Type / Expected Hours of Work
This is a full-time hourly position. Typical workdays and hours are Monday through Friday 8 : 00 a.m. to 5 : 00 p.m.
Reports To
This position reports to the Project Administrator Team Lead.
Travel
No overnight travel is anticipated for this position. Some occasional local day travel may be necessary.
Physical Requirements :
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office settings and outdoor site work is required in the inspection of various land use developments, construction sites or public works facilities. Hand-eye coordination and the ability to see well, naturally or with correction, is necessary to operate drafting instruments, computers and various pieces of office equipment. Ability to lift up to 50 pounds and the ability of pulling and pushing objects up to 50 pounds is required on a job.
While performing the duties of this job, the employee is continually required to stand; walk; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms for long periods of time. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch or crawl; talk or hear; and smell.
AAP / EEO Statement
Wurzel Builders, LTD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Wurzel Builders, LTD complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
