Administrator

Would you like to work for a great employer? Enable Ireland is an organisation that makes a real difference to the lives of children and adults with disabilities in Ireland, and is named as one of Ireland's Irish Independent 150 Best Employers 2024.

Enable Ireland, as an equal opportunities employer, proudly maintains a Silver Award in Diversity from the Irish Centre for Diversity. We vigorously advocate for fairness, respect, equality, diversity, inclusion, and engagement, and are dedicated to ongoing enhancement in these areas.

We are currently seeking a highly-motivated Administrator to join our team in Galway.

Contract Type: Permanent

Contract Hours: 17.5 hours per week (0.5 WTE)

Salary Scale: €32,269 to €49,298 pro rata per annum. Salary scales are subject to LSI’s (Long Service Increments)

Annual Leave Entitlement: 30 days pro rata per annum and proportionately less for less than 12

months service.

Overview of the Post:

Overall responsibility for the provision of administrative support to the Children’s Disability Network Team in Galway which will include ensuring the smooth running of the assigned administration function and taking on the responsibility of being the local Health & Safety Competent Person. This includes provision of support to the Children’s Disability Network Manager and all of the teams involved in the provision of services to children.

Overview of Duties & Responsibilities:

• To provide comprehensive administrative support, such as typing of correspondence, reports, presentations, managing incoming/outgoing mail, diary management and other administrative duties such as filing, photocopying, scanning, provision of statistics and chairing or taking minutes at team meetings. Monitor and action CDNT5 Galway emails.
• To act as Health & Safety Competent Person which will include attending relevant training, undertake risk assessments, maintain the local risk register, undertake chair role for the local Health & Safety committee and to carry out daily / weekly checks where necessary under the Health & Safety policy. File and upload reports to the National Incident Management System (NIMS). Submit monthly reports to the National Health & Safety Committee. Communicate updates and new directives of a Health & Safety nature to all staff.
• Input data into the National Ability Support System (NASS) through the year and liaise with relevant stakeholders, including the Health Research Board (HRB).
• Pool bookings & queries – respond to general public, organisations, and companies by phone & e-mail on queries of pool use. Contact same in relation to insurance Indemnification. Maintain a file of Emergency Response Training Certs.
• Prepare correspondence as requested, including Freedom of Information and Data Subject Access requests.
• To update and maintain Enable Ireland’s client Information Management System (IMS).
• To provide administrative support to all clinics such as scheduling of appointments and meetings, typing, liaison with Paediatrician, GP’s, hospitals and any other tasks relevant to clinic administration. Organise set up of rooms for meetings and training events.
• To process and maintain all service user records from referral to discharge, including archiving, with strong emphasis on confidentiality.
• To take responsibility for operation of office equipment and ensuring appropriate maintenance of same.
• To participate in the induction process for new staff members.
• To oversee and support the work of junior administration staff, students, volunteers, or others as assigned.
• Any other appropriate duties as assigned by Enable Ireland management
  
  

The successful candidate will have

Essential Criteria:

• Secretarial or Admin Experience (minimum of three years)
• Proficiency in MS Suite e.g. word, excel, power point
• Experience of managing telephone enquires
• File management both manual and electronic
  
  

Desirable Criteria:

• Knowledge of Enable Ireland
• Familiar with Data protection legislation
• Understand the importance of confidentiality
• Knowledge of office management and communication systems and procedures.
• Effective administration skills, with a keen eye for detail and accuracy
  
  

If you believe you would fit the role then please submit your application today.

Benefits

As a staff member of Enable Ireland, you will have access to a wide range of benefits, including:

• Excellent internal and external training opportunities
• Generous annual leave entitlements
• Flexible Working
• Long service reward scheme
• Pay adjusted Maternity Leave
• Pay adjusted Adoptive Leave
• Pay adjusted Paternity Leave
• Wellbeing benefits
• Pension
  
  

For a full list of our benefits & conditions, please click here:

What now?

To apply, please download the Job Description and Person Specification for your information and complete the online application form. CVs will not be accepted.

Closing date for applications: 1pm Wednesday 7th May 2025

A panel may be formed from this vacancy for any similar vacancies, which may arise during the next 12 months.

• The post will be subject to reference checks and may be subject to Garda vetting/police clearance, as relevant.
• Due to the large volume of applications, we are not in the position to provide individual feedback to applicants who are not shortlisted for interview.
• Applications are invited from suitably qualified applicants from all sections of the community.
• The above information serves only as a guide to the advertised position. Enable Ireland, at its discretion, reserves the right to change this prior to appointment.
• Please review Enable Ireland’s Rezoomo Privacy Policy here: https://enableireland.ie/resources/publications/rezoomo-privacy-policy
• Please review the Enable Ireland’s External Data Protection Notice available at https://www.enableireland.ie/privacy-policy for details on how Enable Ireland processes applicant’s personal information. Please note if you are invited for interview, we will share your personal data with:
• Any virtual service provider we use to host the interview; and
• the interview panel (if applicable). Your information will be stored for this purpose in line with our retention policy