Administrative Assistant

Senator Mark Duffy is looking to hire an administrative assistant. This role may be offered to one person on a full-time basis, or two candidates on a part-time basis. The role will be based in an office in Ballina, County Mayo, but other travel may be required occasionally.

To apply, please submit a cover letter and CV by 17:00 on Friday 11th April.

Duties:

• Handle all incoming and outgoing queries including email, phone, post and social media ensuring timely responses and effective communication.
• Maintain the constituency database to support smooth operations and management of constituents’ queries.
• Manage the Senators diary including scheduling appointments, meetings and events.
• Perform general administrative tasks, ensuring the office runs smoothly and efficiently.
• Support the planning and organisation of events and meetings in the constituency.
• Attend events on behalf of the Senator.
• Draft newsletters, press releases and leaflets on behalf of the Senator.
• Arrange leaflet drops, canvassing and campaigning.

Essential Skills:

• Excellent communication skills and a polite, professional and empathetic manner when dealing with the public.
• Very good computer skills, including experience of using MS Word, Excel, Powerpoint and Teams.
• Mail merge competency.
• Excellent organisational skills and time management.
• Ability to work both independently and as part of a team with the Senator and local councillors in the area.

Desirable Skills:

• Knowledge and experience of using social media.
• Knowledge and experience of using graphic design tools such as Canva, MS Publisher, or Adobe etc.
• Knowledge and experience of using digital tools e.g. Hootsuite / Buffer, Meta Business Suite etc.
• Experience of adding content to a website using Wordpress/Wix/Squarespace etc.

Please note:

Staff employed under the Scheme are directly employed by Members of Political Parties and are not civil or public servants.

Staff employed under the Scheme are required to work a basic 41 hours week including lunch breaks. In addition, staff may be required to work outside normal office hours or be required to work overtime as may be necessary from time to time, subject to certain limits for payment purposes. Employers are required to certify all overtime claims submitted for payment related to actual hours worked by the employee.

For the first six months of the employment, staff shall be employed on a probationary basis.

Due to the nature of this work it is not suitable for remote working.

Job Types: Full-time, Part-time, Fixed term

Pay: From €41,361.00 per year

Additional pay:

• Overtime pay

Work Location: In person

Application deadline: 11/04/2025