Accounts Assistant

We are currently recruiting for an Accounts Assistant based in our head office in Stamullen Co.Meath..

The chosen candidate will be expected to manage the allocation of cash equivalents to all houses and liaise with them for any spend requirements, address day-to-day queries raised by houses and maintenance staff relating to spending, manage the residents bank account, organise payments on company credit card and oversee the utility costs of houses.

Reporting Relationship

To Group Management Accountant

Key Working Relationships

Group Management Accountant, Finance Team, Houses

Purpose of Post:

To manage the allocation of cash equivalents to all houses and liaise with them for any spend requirements, address day-to-day queries raised by houses and maintenance staff relating to spending, manage the residents bank account, organise payments on company credit card and oversee the utility costs of houses.

Principal Duties and Responsibilities:

Key Responsibilities:

To manage the top-up of Dunnes Cards (fortnightly) and Soldo debit cards (monthly) for all houses

To order and set-up Dunnes and Soldo cards for new houses and replace lost cards.

Manage a company credit card including arranging payments within agreed budget controls

Oversee the receipt of utility bills for all houses (electricity, gas, telephone, mobiles, waste, motor fuel) and check charges are in line with expectations

Manage cash belonging residents including receipts of cash, lodging to bank account, payments to residents, regular balancing and full record keeping

Liaise with houses on resident cash matters including assistance in setting up bank accounts

Manage the Finance department Petty Cash

Support the set-up of new houses by ensuring all of the above elements are in place in advance of house opening

To escalate any items of concern to management accountant for resolution

Order gift vouchers to be used by HR and CEO, from time to time

Assist Procurement Officer to raise orders, from time to time

Other ad-hoc responsibilities where required.

Administration

To cooperate with developments and use of information technology

To keep informed of relevant legislation, and all policies and procedures of the Group and to support management on their implementation.

Human Resources

Create good working environment which contributes to maintaining and enhancing effective working relationships

Communications

Communicate effectively with both internal and external stakeholders

Assist in the implementation of change, especially the roll-out of greater cost control using budgets

Training and ongoing development

Attend and participate in training courses including external courses as required by the needs of the organisation, and in accordance with Company policy and national standards

Attend and participate in staff meetings as requested by the Line Manager

Willingness and commitment to review and change work practices in line with training and service developments

Attend performance/ appraisal meetings, as required, with the line manager

Essential Qualifications

2-3 years' experience in a busy office role.

Proficient in Microsoft office suite.

Must be organised and able to prioritise work to meet house needs

Good standard of general education. Have obtained pass in at least five subjects including Mathematics and English in Leaving Certificate examination or a comparable standard in any equivalent examination.

Essential Knowledge/Skills

Competent in the use of Excel and Outlook

Well-developed analytical and communication skills

Ability to work on own initiative with a strong focus on accuracy with limited supervision

Proven experience and ability to work to tight deadlines

Skills and

Competencies

Competencies appropriate to the post:

Problem Solving and Initiative: Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on their knowledge and experience base and calling on other resources as necessary. A bias for taking action; the ability to think ahead of the current situation, particularly before problems or crises occur.

Commitment to Quality - Demonstrates ability to focus on both internal and external stakeholder needs and show determination to offer a quality service.

• 
  Communication & Interpersonal: Can speak clearly, fluently and in a compelling manner to both individuals and groups. Adapts communication style to suit audience. Writes in a clear and concise manner, using appropriate templates, style and language for the reader.

• Adaptability & Reliability: Able to react effectively at short notice to changing circumstances. Willing to accept advice and suggestions from others and to learn from experience by changing own behaviour. Demonstrates a high level of dependability in all aspects of the job.

Teamwork and Supporting Colleagues: The ability and desire to work cooperatively with others; Effectively builds relationships with colleagues. Collaborating and cooperating to get the job done.