Payroll Manager

At 1-800Accountant, we pride ourselves on delivering exceptional financial and business services to a diverse client base. We’re looking for a dynamic Payroll Manager to oversee our full time staff, contractor and offshore contract payroll operations. If you have a passion for optimizing payroll processes, ensuring compliance, and enhancing client satisfaction, we’d love to hear from you!

Who we are at 1-800Accountant:

At 1-800Accountant, we believe in using business as a force for good. We are defining a new accounting services model to help business owners navigate the new economy. We combine technology with a dedicated accountant to serve the needs of start-ups, entrepreneurs and small businesses by providing extraordinary service at an affordable price. Our team helps business owners focus on the passion they have for their business while helping them with their finances creating a collaborative effort to help their business thrive.

Job Summary:
The Payroll Manager will be responsible for managing end-to-end payroll operations, streamlining processes through automation, and serving as a key liaison between our clients and payroll specialists. This role requires a keen eye for detail, strong organizational skills, and the ability to manage multiple client accounts effectively.

Key Responsibilities

Payroll Operations & Compliance

• Oversee end-to-end payroll processing for full-time, contractor, and offshore employees, ensuring accuracy and timeliness.

• Maintain and update employee payroll records, including wages, deductions, benefits, and tax withholdings.

• Ensure payroll transactions comply with federal, state, and local tax regulations, compliance requirements, and company policies.

• Review and approve payroll tax filings, wage reports, and reconciliations to prevent discrepancies.

• Partner with HR, Finance, and external payroll providers (ADP preferred) to optimize payroll execution.

• Serve as the escalation point for payroll-related inquiries, disputes, and compliance concerns.

Process Improvement & Automation

• Analyze current payroll processes to identify inefficiencies and recommend improvements.

• Implement automation solutions to reduce manual errors and administrative workload.

• Standardize payroll workflows and ensure consistency in execution across all client accounts.

• Evaluate and enhance payroll software performance, recommending updates as needed.

Client & Team Leadership

• Lead, mentor, and develop a team of Payroll Specialists, fostering a high-performance culture.

• Assist in client onboarding, ensuring payroll setups align with business requirements.

• Build and maintain strong client relationships, proactively communicating deadlines, compliance changes, and payroll best practices.

• Conduct training sessions for payroll team members to strengthen expertise and operational efficiency.

• Support internal and external payroll audits, ensuring adherence to reporting standards.

Required Skills & Qualifications

• 5 years of payroll experience, including at least 2 years in a leadership or managerial role.

• Strong understanding of payroll processes, tax regulations, wage laws, and compliance standards.

• Proficiency with payroll software (ADP preferred) and general office tools (Google Suite, Excel).

• Ability to analyze payroll data, identify trends, and implement process improvements.

• Excellent organizational and multitasking skills with a keen attention to detail.

• Strong written and verbal communication skills for internal coordination and client interactions.

• High level of confidentiality and discretion when handling sensitive payroll data.

Preferred Qualifications

• Experience working in a payroll or accounting firm handling multiple client accounts.

• Experience managing payroll for multiple clients/employees (100 preferred).

• Familiarity with labor laws, payroll tax regulations, and compliance requirements.

• Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field.

• Prior experience with process automation, payroll system implementation, or workflow enhancements.

Compensation and Benefits:

• Salaried -$75,000-$85,000/year

• Medical, Dental, Vision, FSA, Dependent Care

• 401K with employer match

• Work with the country’s largest virtual accounting firm

• Work with cutting edge technology

• Join an engaging community of like-minded individuals

Why Join Us?

• We’ve worked diligently to create an energetic, high-achieving, and zero-ego team culture that is truly unlike anywhere else––you can feel the positive energy from your first interview.

• Good ideas can come from anywhere, and we’ve created a work environment to facilitate hyper-collaboration and inspiration-sharing.

• We value employee engagement and teamwork as a critical component to our business

Our goal is to nurture internal talent and create opportunities for growth and promotion, and we firmly believe that when one team member succeeds, we all succeed.

Diversity

1-800Accountant is an equal opportunity employer and makes employment decisions on the basis of merit. 1-800Accountant’s policy prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. It also prohibits discrimination based on a perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.