Executive Assistant

As part of the medical device business, our Vascular division has an industry-leading pipeline and a comprehensive portfolio of market-leading products for cardiac and vascular care, including products for coronary artery disease, vessel closure and endovascular disease. Our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies that can improve the way doctors treat people.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year

• An excellent retirement savings plan with high employer contribution

• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune

The Opportunity

We currently have an opportunity for an Executive Assistant to support the Senior Vice President of the Abbott Vascular Division, based onsite in Santa Clara, CA.

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and smartphone setups, acting as a liaison for remote access issues.

• Includes all support for tracking SVP’s budget expenditures.

• Adheres to executive processes and guidelines. 

• Creates board books as requested.

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. 

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.

• Uses advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Familiar with systems such as Workday or similar.

• Coordinates new employee office set-ups and onboarding.

• May train/coordinate work for new administrative assistants.

• Follows executive onboarding procedures.

• Interacts with high-level executives every day.

• Coordinates division functions and events through support personnel within the division.

• Advanced knowledge and understanding of business processes and requirements.

• Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional.

• Maintains and manages executive calendar. Manages domestic and international travel plans using executive guidelines.

• Proactively identifies and resolves scheduling conflicts.

• Primary point of contact for manager’s schedule

Education and Experience You'll Bring

Requirements

• 7 years previous admin experience or equivalent.

• High School diploma or equivalent.

• Operates independently and works on own initiative.

• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

• Proficient in all applications.

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.