Role Overview :
1111 Media is seeking an organized, proactive, and detail-oriented Executive Assistant /
Business Office Manager to support our senior leadership team. This role will be crucial in
ensuring the efficient operation of our business office, helping manage day-to-day administrative
functions, and providing top-notch business support. The ideal candidate is a highly motivated
individual with strong organizational and communication skills who can handle a variety of
responsibilities in a dynamic work environment.
Responsibilities :
Administrative Support :
- Provide comprehensive support to senior leadership, including scheduling team meetings,
managing calendars, and organizing business schedules.
Assist with meeting preparation, taking notes, distributing agendas, and ensuring readiness forpresentations.
Coordinate travel logistics, accommodations, and meeting itineraries for senior executives.Handle personal and corporate gifting, thank-you notes, and acknowledgments on behalf ofleadership.
Sort, track, and distribute incoming mail and packages, ensuring timely handling.Business Operations Support :
Manage invoicing, budgeting, and payment processing for operational efficiency.Maintain accurate business contact databases and internal directories.Track and report expenses for business and travel-related costs.Create detailed run-of-show documents for travel, business events, and team meetings.Coordinate team events, off-sites, and retreats, handling all logistics and event planningdetails.
Qualifications :
Must-Have Skills : Exceptional organizational skills, problem-solving ability, and prioritizationcapabilities.
Proficiency in timekeeping, self-motivation, and the ability to keep projects on track.Clear and effective communication skills, both verbal and written.Demonstrated experience in managing complex calendars and event planning.Ability to work with financial information, including budgeting and expense tracking.Proven track record of discretion and trustworthiness in handling sensitive information.Preferred Experience :
3 years of experience as an Executive Assistant or Business Office Manager, supportingsenior leadership.
Familiarity with office and event management tools (e.g., Google Suite, and projectmanagement software software).
Experience in a media or creative industry is a plus.This role offers an opportunity to work in a dynamic environment, supporting visionary
leadership in achieving our strategic goals. We are looking for someone who can hit the ground
running, work autonomously, and seamlessly support a fast-paced team.
