Meeting Event Manager II

EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE! To function as primary client liaison and lead for assigned programs. Manage the overall coordination of meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively collaborating with clients. Responsible for coordination of all program planning from post contract execution to final billing, while providing unparalleled levels of customer service. Candidates must be based in New Jersey or surrounding area and able to come into the office 2-3 days a week. Pharmaceutical/HCP experience is preferred. Scope The scope of this position is dependent upon assigned account/programs. Will vary from client to client and program to program. May have direct reports. No budgetary responsibility. Reporting and Working Relationships Reports to Operations Director. Working relationship with clients and third-party suppliers. Interacts with internal departments including, but not limited to, Sourcing Coordinators, Sourcing Managers, Senior Sourcing Managers, Meeting Coordinators, Meeting Managers, Senior Meeting Managers, Project Account Managers, Attendee Management, Creative Department, Web Producers, Industry Relations, Project Accounting, Account Management, Account Executives, and Program Operations. Primary Responsibilities 40%: Establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details. Utilizes business program management system to manage program. Manages any additional hotel needs, destination management company (DMC), air and all third-party contracts. Communicates between Information Technology support and clients with respect to web requirements on assigned programs. Coordinates all program details and produces a program itinerary / working agenda that outlines all program specifics and requirements. Works with accounting to complete final bill, reviews final billing prior to final invoicing to client. Maintains accurate records, system input, and complete file management as outlined in Maritz Business Events Solutions and client policies and procedures. 20%: Responsible for accurate program forecasting and updating business management systems with accurate financial information. Manages overall program budget, reviews, and audits all program related billing for accuracy. Tracks and reports expenses to clients and communicates changes to them on a consistent basis. May initiate and reconcile supplier payments.· 20%: Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction. Acts as lead, communicates program requirements to team as needed. Conducts regularly scheduled status meetings with client and stakeholders from pre-launch through program operation. May be requested to manage VIP special projects and oversee VIP logistics. Share negotiation expertise and examples with team to drive cost savings achievement. Provides custom reporting, timelines, and documents as required by client. OTHER: Works on special projects as assigned by the Director or Operations Manager or Project Account Manager. May require travel to destinations worldwide (Ability to travel by airplane, boat, rail and/or car), in support of client site inspections and/or program operations. There is an inherent risk associated with all travel, often because of extraordinary circumstances. Therefore, during an emergency, it is your duty to provide the necessary guidance and leadership, and to promote the safety of the client, travel participants and other Maritz employees by implementing or supporting prescribed crisis procedures. Keep abreast of industry standards and trends related to responsibilities. Qualifications ***Pharmaceutical/HCP experience is preferred*** 1. Bachelor’s degree or equivalent experience required. PMP (Professional Meeting Planner), CMP (Certified Meeting Planner), HMCC certification desired 2. 3 years of experience in pharmaceutical meeting/event planning (Experience managing clinical meetings) 3. Domestic destination knowledge required, international destination knowledge a plus. 4. Prior successful experience in developing and maintaining key client and supplier relationships. Prior experience in effectively manage multiple projects/demands. 5. Strong knowledge of program/event management and budget maintenance. 6. Professional oral presentation and writing skills required. 7. Prior successful experience in developing and maintaining key client relationships 8. Ability to travel 30% required. 9. Proven aptitude for technology and/or software solutions and analytical skills required. Cvent experienced preferred. 10. Proficient at Microsoft Office Suite, especially Word, Excel, and PowerPoint. DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com. Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com. At Maritz, we believe in putting people at the center of business. Our clients rely on us to help them strengthen their relationships with employees, customers and sales partners. It helps their businesses grow and thrive, and it’s made us industry leaders. Join our award-winning culture and experience a fun, exciting and collaborative work environment that celebrates success and pushes you to be your best self. Maritz and its family of solutions boast a wide variety of careers. Check out our Careers page to learn more. Important note to job seekers