Construction Project Coordinator

Job Summary

The Construction Project Coordinator at Timbervine Group is responsible for overseeing the major construction scheduling, vendor management, payment processing and general administration of the contractors in the field. This role works very closely with the property management, brokerage, and maintenance teams in developing long-term schedules for property turns and sale-ready construction.

Duties include maintaining construction schedules, adjusting construction assignments as directed by the management team, gathering, and collaborating with vendors, and backing up the maintenance and property management team when needed. Additionally, this role includes a number of administrative tasks related to gathering and organizing invoices, inspections, reports, and working with accounting to schedule out payments and billing.

Key Responsibilities

• Collaborate with the field technicians, vendors, and contractors to keep all construction tasks on schedule.
• Arrange and coordinate inspections of properties to prepare for construction projects.
• Assist the Property Management and maintenance teams in major rehab/turnovers of properties to make rent ready.
• Communicate with management and brokerage regarding timelines and develop long-term schedules for property construction projects.
• Maintain and organize all documentation related to construction.
• Vet and gather additional vendors in multiple markets.
• Project setup and takeoff, preparation and organization of all details, docs, requirements and plans for the field superintendent and/or vendors.
• Ordering and maintaining inventory of materials, tools, equipment, and recurring costs.

Qualifications

• Education: High school diploma required; college degree preferred.
• Experience: Minimum of 2 years of experience in any of the following fields: Construction administration, construction project management, maintenance scheduling, and/or property management.
• Skills:
• Strong proficiency with project management software (e.g., BuilderTrend or similar)
• Understanding of construction budgets, splits and tracking through the entire project timeline.
• Proficiency in Microsoft Office Suite, especially Outlook and Excel.
• Experience with online signature services (e.g., DocuSign).
• Ability to read and understand legal documents, such as construction contracts and vendor agreements.
• Knowledge of general code requirements for residential property construction.

Preferred Qualifications

• Experience using CRMs (e.g., HubSpot) and Property Management software (e.g., RentManager).
• Experience with cloud storage services.
• Familiarity requirements for getting properties rent-ready.
• Experience dealing directly with municipalities and counties to gather information and documentation needed for projects.
• Knowledge of municipal, county, and state compliance requirements.
• Certification: Real Estate License and/or Property Management Certificate, Project Management Professional or other construction/project management certs are all highly preferred.

Salary and Benefits

• Salary: $60,000 per year.
• Benefits: Health, dental, and vision insurance; performance and team-based bonuses; generous PTO policy.
• Additional Perks: Flexible scheduling, hybrid remote options, growth opportunities, and a supportive, collaborative team environment.

Schedule

• Monday through Friday, 8 AM to 5 PM, with some flexibility. No weekends required.

Company Overview

At Timbervine Group, our goal is simple: to provide our clients with the best possible service for their investments and assets. We achieve this by being efficient, profitable, and making smart choices in how we conduct our business. Our mission is guided by four key principles: delivering excellent service to our clients, continuously improving efficiency, enhancing profitability without compromising any other aspect of the business, and fostering a great work environment with skilled and knowledgeable coworkers.

Timbervine currently manages assets in multiple states, primarily in the Midwest. These assets consist of a majority of single-family homes but also include some multi-family and commercial properties. In addition to our management services, we operate a full-service brokerage, a business development division, and an administrative team, all focusing on various aspects of the company. This position would join our Property Operations team and play a key role in keeping projects on schedule and organized.

Equal Opportunity Employer Statement
12B Residential is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, free from discrimination and harassment. All employment decisions are based on qualifications, merit, and business needs.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $1,000 - $60,000