What are the responsibilities and job description for the Executive Assistant and Office Manager position at 1440 Foods Manufacturing?
Our Business:
1440 Foods is a sports and active nutrition company on a mission to help energize people to unleash their potential with a focused portfolio of accessible, great-tasting health and wellness brands: Pure Protein nutrition bars; Body Fortress high efficacy protein powders; MET-Rx high-performance meal replacements, and Fit Crunch, a line of delicious high protein bars, powders, and snacks. Join our fun, fast-paced company to be a part of growing 1440 Foods into the future!
Job Description Overview:
You'll be an integral member of our company, partnering closely with our Executive Leadership to support our CEO's vision and priorities. You'll be the primary contact for the CEO's calendar, organizing and coordinating executive communications, activities and company events. You will have the opportunity to work independently on projects from start to finish and handle a wide variety of activities and confidential matters with utmost discretion. You must be creative, have excellent judgment, and enjoy working in a fast-paced environment.
Job Responsibilities:
Manage CEO calendar and meeting organization.
Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
Support preparation of Internal Communications including Town Hall presentations, internal emails
Manage Office by keeping up with office supply inventory and overall organization and condition.
Plan Company in-house and/or off-site activities team building, celebrations, Board meetings etc.
Partner with HR to support employee onboarding and maintenance of office policies as necessary.
Coordinate with IT department on all office equipment.
Manage contract and price negotiations with office vendors and service providers.
Manage company T&E budget, ensure accurate and timely reporting.
Provide general support to visitors.
Support Leadership Team with key requests
Liaise with facility management vendors, including cleaning, catering and security services.
Manage all event operations (preparing venue, invitations/RSVPs/ and Logistics etc.).
Oversee event happenings and act quickly to resolve problems.
Qualifications & Skills:
3 years experience as an Executive Assistant, Personal Assistant or Front Office Manager
Strong written and verbal communication skills
Proficient with all MS Office tools
Strong organizational and time management skills in a fast-paced environment.
Ability to operate with autonomy, bringing creative ideas and recommendations to projects
Ability to build and maintain budgets
Strong collaboration skills
