What are the responsibilities and job description for the Court Interpreter Scheduling Specialist (Court Program Specialist III) position at 15th Judicial Circuit Court (FL)?
The essential functions of the position within the Fifteenth Judicial Circuit is to provide advanced administrative coordination and clerical support to the office of Court Interpreting. Responsibilities include assisting judicial offices, court service programs and litigants with securing coverage for interpreting services, collecting and inputting data for statistical purposes and performing clerical tasks; such as, processing incoming mail, scheduling meetings, maintaining calendars, filing, scanning, faxing, photocopying and distributing supplies. Uncompromising integrity and confidentiality is required of the individual in this position. The Court Interpreter Scheduling Specialist also serves as the liaison between the interpreter’s office and the judicial offices as well as other internal and external customers, while working under the direct supervision of the Court Interpreter Supervisor and the Director of Court Interpreting.
- Provide administrative and fiscal support to the court interpreting department and other court staff
- Collects and analyzes data for statistical reports, assist in conducting surveys
- Composes/drafts and/or types correspondence, reports, emails, and other documents observing strict confidentiality
- May provide temporary coverage for other court administration departments
- Screens telephone calls and in-person visitors; provides information to the public and/or directs caller/visitor to appropriate office or staff
- Sets up and maintains files, books, records, and other departmental systems of responsibility; provides database updates as required
- Schedules court interpreters for court hearings
- Gathers and maintains information/data to support periodic and special reports; makes copies and distributes to appropriate personnel or department as designated
- Performs clerical tasks such as processing incoming mail, collecting and distributing case information, performing data entry, filing, or photocopying
- Maintains daily, monthly and yearly statistics regarding volume and types of cases handled
The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.
Bachelor’s degree in public or business administration, criminal justice, psychology, or a closely related field.
Three years of professional administrative related experience; or equivalent combination of related training and experience.
Bilingual English/Spanish speaker is preferred.
Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.
KNOWLEDGE SKILLS AND ABILITIES:
- Must be highly organized and detailed oriented
- Proficient with Microsoft Word, Outlook and Excel
- Ability to work within deadlines to complete projects and assignments
- Ability to work independently and establish work priorities
- Ability to work in a paperless system
- Ability to communicate clearly and effectively in writing and verbally
- Ability to maintain effective working relationships with other court personnel and outside agencies, legal professionals, litigants, and the general public
During the Application Process please upload the following ATTACHMENTS if applicable:
- Proof of education
- Proof of certifications/licenses
NOTICE:
Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.
If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”
Salary : $53 - $56,495
