What are the responsibilities and job description for the Front Desk Assistant (Contractual) (Administrative Assistant II) position at 15th Judicial Circuit Court (FL)?
JOB
The primary function of the Front Desk Assistant (Contractual) is to perform administrative duties and provide clerical support to the Human Resources Team. These tasks include (but are not limited to) handling telephone calls, facilitating customer service activities, distributing mail, typing, and providing administrative assistance to other departments during special projects. The Administrative Assistant II works under the general supervision of a leadership position within the Human Resources Team.
EXAMPLE OF DUTIES
Answer and transfer calls on a multi-line phone system and greet visitorsProvide information and direct callers/visitors to proper personnel, as well as screen telephone calls and direct visitors to the secure areas of Court AdministrationMaintain a safe and clean reception areaSend correspondences to relevant stakeholdersAssist with services provided to the general publicType documents, maintain calendars and process mailResolve issues and process sensitive/confidential documentsProvide clerical assistance to the Americans with Disabilities Act (ADA) CoordinatorDeliver to and retrieve documents from relevant departments and courthouse partnersEstablish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general publicThe omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.
SUPPLEMENTAL INFORMATION
During the Application Process please upload the following ATTACHMENTS if applicable: Proof of educationProof of certifications/licensesApplications will be accepted from March 28, 2025 through April 11, 2025. Incomplete applications will not be considered, and submission of an application does not guarantee an interview. All applicants are subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes. If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”
The primary function of the Front Desk Assistant (Contractual) is to perform administrative duties and provide clerical support to the Human Resources Team. These tasks include (but are not limited to) handling telephone calls, facilitating customer service activities, distributing mail, typing, and providing administrative assistance to other departments during special projects. The Administrative Assistant II works under the general supervision of a leadership position within the Human Resources Team.
EXAMPLE OF DUTIES
Answer and transfer calls on a multi-line phone system and greet visitorsProvide information and direct callers/visitors to proper personnel, as well as screen telephone calls and direct visitors to the secure areas of Court AdministrationMaintain a safe and clean reception areaSend correspondences to relevant stakeholdersAssist with services provided to the general publicType documents, maintain calendars and process mailResolve issues and process sensitive/confidential documentsProvide clerical assistance to the Americans with Disabilities Act (ADA) CoordinatorDeliver to and retrieve documents from relevant departments and courthouse partnersEstablish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general publicThe omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.
SUPPLEMENTAL INFORMATION
During the Application Process please upload the following ATTACHMENTS if applicable: Proof of educationProof of certifications/licensesApplications will be accepted from March 28, 2025 through April 11, 2025. Incomplete applications will not be considered, and submission of an application does not guarantee an interview. All applicants are subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes. If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”
