What are the responsibilities and job description for the Specialist - Events/Purchasing position at 16th Circuit Court of Jackson County Missouri?
Department : Facilities & Construction / Maintenance - Purchasing
County or State Funded : County
Exempt or Non-Exempt : Non-exempt
Pay Grade : C-108
Salary : $23.32 per hour
POSITION PURPOSE : To coordinate activities involved with the procurement of specified commodities and services at the most favorable prices consistent with quality, specifications and other factors and to coordinate and arrange for internal events.
MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES (percentage of time) :
The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift / schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)
50% - Coordinate internal meetings and other functions.
- Coordinate and arrange for activities, events and food including employee functions, juror meals, working lunches, etc.
- Place orders for functions requiring catering from qualified vendors.
- Provide for delivery of food and arrange for and perform setup of tables and serving areas, utensils, serving dishes, etc. arrange for and perform cleanup of food and take down of tables, etc.
- Coordinate division moves between locations, arranging for changes related to phones, computers, etc.
- Perform related work as required to include but not limited to serve on teams / committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
35% - Review and research user requests for specified commodities, and services normally less than $500.
15% - Solicit quotes from vendors on goods & services, and place orders.
SUPERVISION OF : None.
SUPERVISION BY : Supervision may range from close to minimal, dependent upon facility, and / or service area.
SERVICE RESPONSIBILITY :
INTERNAL : All levels of staff. Purchase of commodities and services.
EXTERNAL : Vendors. Provide information on specifications.
PRIMARY EQUIPMENT, TOOLS & MATERIALS USED : Computer, internet research tools, keyboard, telephone, calculator, copier / printer / scanner / fax, various purchasing forms and reports, both handwritten and computer generated, procedural manuals, vendor catalogs.
MINIMUM EDUCATION & EXPERIENCE : (Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)
EDUCATION : High School diploma or equivalent.
EXPERIENCE : Two years' experience in a customer-service oriented capacity. Experience in a purchasing environment is beneficial.
SPECIAL REQUIREMENTS :
KNOWLEDGE, SKILLS & ABILITIES : (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)
THE COURT IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $23
