Demo

Front Desk Administrator

1Rivet
Chicago, IL Full Time
POSTED ON 1/31/2025
AVAILABLE BEFORE 3/30/2025
Job Description:
DUTIES AND RESPONSIBILITIES:
  • Greet all guests and be responsible for creating a warm welcome experience.
  • Oversee the appearance of the reception and conference room areas; ensuring they are always presentable and ready to welcome incoming visitors, vendors, and VIP guests.
  • Manage guest security badges; document check-out, check-in, and deactivations when security badge or fob is lost.
  • Act as the primary contact for any building-related issues and place service request tickets with Building Maintenance (i.e. HVAC/climate control requests, spills, damage to structural space, etc.)
  • Stock & tidy kitchen pantries & workroom office supplies
  • Administrative experience with contacting and vetting vendors for various services such as the following:
    • (catering, hotel reservations, Appliance repair/service, painters, etc.)
  • Provide administrative support on various Excel-related projects.
  • Ability to manage multiple documents for projects from various vendors.
  • Ability to solve problems and work independently
  • Ability to read documents in detail and comprehend what is written.
  • Ability to multitask for event execution.”
  • Receive and sort incoming mail and packages.
  • Prepare USPS Mail & Accountable Express packages for outbound shipment
SKILLS AND EDUCATIONAL REQUIREMENTS
  • High School diploma or GED
  • Excellent customer service skills.
  • Able to effectively communicate with all levels of the organization.
  • Proficiency in Microsoft Office 365 (Excel, Word, MS Teams)
  • Good written and oral Communication skills
  • Able to occasionally lift up to 50 lbs.

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