Pulmonary Critical Care Fellowship Program Coordinator

The Fellowship Program Coordinator provides direction, leadership and day-to-day management of educational and departmental activities to include administrative support to the Fellowship Program Director of the fellowship training program, Director of Graduate Medical Education, and educational coordination between attending physicians, residents, medical students, institutional and regulatory administrative offices. This position is responsible for the coordination and organization of Accredited Graduate Medical Residency Programs in specified specialty. The Fellowship Program Coordinator must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department/division and of the larger institution in organizing independently and prioritizing work, establishing procedures and systems, and ensuring orderly and timely workflow. This position participates in the selection of residents, budget review and financial process of the training program. The Fellowship Program Coordinator acts for and makes decisions in the Fellowship Program Director’s absence within prescribed limits of authority. This position is responsible for 100% completion by residents/fellows of the organization’s mandatory training and initiatives.

KEY RESPONSIBILITIES:

• Reviews ACGME "General and Special Requirements for Residency Training" on an annual basis and as needed; evaluates residency training program to assess compliance with the ACGME requirements, identifies deficiencies and notifies the Residency Program Director, makes recommendations and executes changes to meet standards as warranted
• Maintains, manages the training program in the New Innovations Residency Management Suite, this includes, preparation of all resident/faculty evaluations, rotation schedules, duty hours, scheduling, conferences, portfolio, creates database reports, IRIS preparation
• Coordinates meetings between Fellowship Program Director, Associate Program Directors, Assistant Program Directors and other teaching faculty. Coordinates meetings between the residents and Fellowship Program Director
• Manages and coordinates ACGME-conducted accreditation site visits for training program
• Maintains web-based ACGME accreditation surveys for Training Program, collecting and collating appropriate information from various sources to complete surveys
• Compiles and submits reports to ACGME, American Board Specialty, AMA and other professional organizations as required
• Maintains GME TRACK (resident database and tracking system utilized for the collection and management of GME data)
• Initiates and administers department house staff budget including projections and future needs for program
• Coordination and administration of departmental annual In-Service Training Exam

Coordinates all fellowship recruitment efforts:

• Maintains external recruiting Web pages
• Must be proficient in ERAS (electronic residency application system), downloads and assess all applications
• Assist in application selection process · Establishes and maintain data files for use in rank list for National Residency Matching Program (NRMP - the MATCH), corresponds with candidates and those who are accepted into the training program
• Initiates and coordinates interview process for the department

• Coordinates Medical and PA Student activities in the department.
• Develops new policies in response to new or revised regulations issued by governing agencies or program director
• Act as Liaison with Chief Residents
• Plans and organizes departmental orientation for new house staff
• Provides administrative support to Fellowship Program Director
• Prepares agendas, attend program related meetings, and produce minutes for meetings
• Prepares all written correspondence, reports, etc, of the Residency Program Director
• Maintains Fellowship Program Director's CV updated at all times
• Attends annual Association for Program Directors' Educational Meeting
• Maintains accurate files on all current and former house staff and process all credentialing documents on former house staff in an accurate and timely manner
• Maintains discretion relative to confidential and sensitive residency program issues
• Acts independently in handling day-to-day operations of the program

Coordinates scheduling of educational conferences for program:

• Ensures timely and proper running of these educational sessions by notifying speakers and participants,
• Disseminates information about regularly scheduled conferences
• Maintains and ensures compliance with CME accreditation and maintains records of attendance for all conferences Plans and prepares annual program graduation dinner Performs other duties as assigned

REQUIRED KNOWLEDGE & SKILLS

• Excellent Communication Skills, ability to work independently. Organized and able to work under tight deadlines and pressure.
• Teamwork
• Able to handle confidential matters

EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER:

I. Education: Bachelor’s Degree preferred

II. Experience: N/A

III. Licensure: N/A

IV. Technical: Software- Word & Excel

V. Other: Knowledge of New Innovations Residency Management Suite

Equal Opportunity Employer/Disabled/Veterans