Purchasing Manager

Job Summary

The Purchasing Manager is responsible for overseeing the procurement of goods, services, and equipment for the organization. This role ensures that purchasing activities are cost-effective, meet quality standards, and are aligned with the company’s operational needs. The Purchasing Manager develops and maintains vendor relationships, negotiates contracts, and manages the purchasing team to ensure that inventory levels and procurement strategies support the company's objectives. This position will work directly with the SVP and other members of the leadership team and will be responsible for maximizing resources as well as ensuring those resources are used as efficiently and effectively as possible.

Job Requirements (Education, Knowledge, Skills)

• Bachelor’s degree preferred in business administration, supply chain management, finance, or related field
• Minimum 2-4 years professional experience in a purchasing, procurement, or supply chain role is typically required
• Ability to negotiate contracts to secure the best value for the company.
• Ability to manage procurement budgets and ensure purchasing is within financial guidelines
• Outstanding communication and relationship building skills across all levels and disciplines
• Solid judgment and analytical decision-making capabilities
• Proficient with current technology including MS Office and QuickBooks
• An ability to maintain organization and work under pressure while quickly adapting to a changing environment
• An ability to inspire confidence and create trust
• Willingness to work as a team member within the guidelines of the 2025 World Police & Fire Games
• Foundation and in partnership with the Board of Directors, and other partner organizations.

Job Responsibilities (to include but not limited to)

• Review and approve purchase requisitions from departments, ensuring they align with budget constraints and procurement guidelines
• Research products and conduct supplier evaluations, request proposals, and negotiate contracts to secure the best value for the company
• Convert approved requisitions into purchase orders and ensure they are sent to vendors in a timely manner
• Monitor order progress and ensure deliveries meet specified timelines. Resolve any delays or quality issues that arise
• Work with the finance department to review vendor invoices, ensuring they match the terms of the purchase orders and contracts, and process payments accordingly
• Regularly review and improve purchasing processes to enhance efficiency, reduce costs, and strengthen supplier relationships
• Manage asset and inventory spreadsheets to account for all purchases