Payroll Accountant

What is a Job Title?

The Payroll Accountant is a vital role that ensures payroll is processed correctly and utilizes and creates payroll accounting reports that assist the department in invoicing. The Payroll Accountant performs full-cycle payroll processing and all payroll-related duties in Paylocity, our payroll system. Work closely with management to ensure accuracy and timeliness on timekeeping administration and payroll processing. This information is then used by the finance department to prepare invoices on a number of contracts, and the Payroll Accountant assists by providing accounting reports showing the work performed for the various departments and contracts. The Payroll Accountant is also responsible for reviewing financial accuracy of benefit payments. The Payroll Accountant prepares allocation reports that assist the finance department in preparation of invoices and other financial reports. The Payroll Accountant works with the Grants & Contracts Administrator on various invoicing tasks.

Make a Difference through Action

• Payroll and associated reports are processed accurately and on time.
• Prepares and submits payroll semimonthly.
• Reviews timecards for missing punches, PTO, meal penalties, and other exceptions.
• Works with supervisors to correct and approve timecards by the deadline.
• Communicates payroll deadlines to staff.
• Prepares calculations for final paychecks for employee separations, coordinating with the Finance team to have checks written and signed on time.
• Processes State, Federal, and court-ordered garnishments.
• In coordination with Human Resources, updates the payroll system promptly with employee changes and ensures the payroll system is properly configured to meet business needs.
• After each payroll reviews EDI file to see if there are any pending 403b approvals.
• Prepares payroll reports and creates ad-hoc reports as needed.

Personnel-related accounting tasks are completed accurately and on time.

• Prepares detailed payroll reports to assist with calculating expenses for the monthly contract invoicing process.
• Support the Grant & Contracts Administrator in preparation of invoices.
• Provides backup documentation from the payroll system to satisfy funder requirements for invoicing or reviews.
• Assists with the month-end financial closing process by calculating changes to the PTO liability amount.
• Maintains an organized filing system and responds to requests for records, making copies as needed.
• Assists with annual financial audit requirements.

Accounting procedures are followed and improved as appropriate.

• Protects the security of all confidential employee information that is accessed, and ensures sensitive financial information is controlled.
• Identifies areas where processes can be streamlined or automated and works with management to implement changes to improve efficiency and accuracy.

403b Benefits, Auditing, and Processing

• Reviews and processes all 403b transactions (i.e., distributions, loans, rollovers).
• Reviews and processes payment of invoices related to the Agency’s retirement plan.
• Audits and reconciles annual 5500 for the Agency’s retirement plan.
• Enters and audits all employee stipends in the HRIS system.
• Other payroll/403b benefit-related duties as needed.

All things we do are in line with our company values

• Engages with and contributes to the positive culture of 211 San Diego following our core values.
• Seeks continuous learning opportunities to promote growth and professional, and personal development.
• Other duties as assigned.

What You Bring

Qualifications

• Associate's degree preferred; a Bachelor’s degree highly desirable; a combination of continued education beyond high school and relevant work experience may be substituted.
• Minimum 3 years’ experience in full-cycle payroll processing required.
• Previous benefits administrative experience.
• Professional Payroll Administrator certification preferred.
• Must have demonstrated proficiency with Microsoft Office Suite (Excel, Outlook, Word); payroll software experience (especially with Paylocity platforms) is highly desirable.
• Experience with NetSuite and similar financial tools and systems is highly desirable.
• Demonstrated ability to manage competing responsibilities within deadlines, with strong organizational skills and attention to detail.
• Excellent written and verbal communication skills required.
• Must be able to maintain confidentiality when handling sensitive information.
• Ability to build and maintain positive and supportive working relationships with other employees.
• Sense of urgency and self-motivation.

The Values We Live By

People First

We believe that helping staff, clients, and the community thrive is at the core of who we are.

Inclusion

We embrace diversity and strive to create accessible and equitable programs where we work.

Collaboration

We find value in the community and working together, both internally among our staff and externally with partners.

Excellence

We set high standards for our work and seek to create space for the team to excel and be brave and strategic in driving change.

Innovation

We are constantly learning and improving in pursuit of our mission, both individually and collectively.

Integrity

We act with integrity and respect for one another and the communities we serve.

Our Commitment

211 San Diego is deeply committed to the principles of equity, diversity, and inclusiveness and seeks to create a pluralistic community for all staff and clients. 211 San Diego is an Affirmative Action/Equal Opportunity employer. Persons of color, women, minorities, and individuals with disabilities and veteran/military status are encouraged to apply.

Other Details

Status: Non-Exempt, Full-Time

Department: Finance

Reports To: Grants & Contracts Administrator

Work Schedule: Typical schedule is 8:00 a.m. to 4:30 p.m. Monday through Friday. However, flexibility is required due to the nature of business. The schedule may be changed as needed, to include weekends and holidays. Required to be responsive and available for shifts for as much as 12 hours in length during declared emergencies to perform duties as directed by the Emergency Manager.

Technical Requirements

• Internet speed of 150 Mbps from a reliable internet provider.
• Must be directly connected to router/modem via Ethernet cable. Cannot use a wireless connection.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Repetitive motions that may include the wrists, hands, and/or fingers.