What are the responsibilities and job description for the Administrative Assistant position at 215 Marketing?
About 215 Marketing:
215 Marketing is a fast-paced, full-service agency specializing in delivering exceptional results for diverse clients across franchising, B2B, and other industries. We’re searching for an Administrative Assistant to support our operations team with essential administrative tasks.
This role is ideal for someone who is detail-oriented, enjoys problem-solving, and takes pride in keeping things organized and running smoothly. This hourly position offers flexibility with 20 - 40 hours per week at a competitive hourly rate of $15 - $17 per hour, with the opportunity to grow into a full-time role in the future.
Responsibilities:
Administrative Support & Data Management
- Perform accurate and timely data entry across various platforms.
- Maintain and organize digital and physical files to ensure easy access and retrieval.
- Assist in updating and managing company databases and records.
Billing & Financial Reconciliation
- Support billing reconciliation, ensuring all invoices and financial records are accurate and properly categorized.
- Assist with tracking and verifying financial transactions for internal reporting.
Timesheet & HR Support
- Review and verify employee timesheets for accuracy and compliance with company policies.
- Help track time-related discrepancies and communicate with relevant team members to resolve issues.
- Assist in resume screening to support the hiring process.
General Office & Operational Support
- Handle basic administrative tasks, including organizing documents, scheduling meetings, and managing internal communications.
- Provide occasional support for special projects and ad-hoc operational needs.
Qualifications:
Requirements:
- Previous experience in an administrative, clerical, or office support role preferred.
- Strong attention to detail and ability to manage multiple tasks efficiently.
- Proficiency in Google Suite (Google Drive, Google Docs, Google Sheets, Google Calendar, Gmail, and other Google tools).
- Ability to learn and adapt to new software and systems quickly.
Skills:
- Strong organizational and time-management skills to handle multiple responsibilities effectively.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Basic understanding of data entry best practices.
- Meticulous attention to detail with a focus on accuracy and efficiency.
- Strong problem-solving mindset with a proactive approach.
- Adaptability and quick learning to navigate new tools and systems.
- Clear and professional communication with internal teams.
Why Join Us?
At 215 Marketing, we believe that strong operations are the backbone of a thriving agency. As an Administrative Assistant, you’ll play a key role in keeping our internal processes organized, efficient, and running smoothly. You’ll be part of a fast-paced, supportive team that values attention to detail, problem-solving, and proactive thinking. We offer a flexible working schedule, a collaborative environment, and the opportunity to grow your skills in a dynamic and evolving company.
Reporting Structure: Reports to the Agency Operations Director & Agency Operations Manager, with a collaborative workflow across teams.
Location: Remote, with Philadelphia-based candidates preferred.
Compensation: $15 - $17 per hour, depending on experience.
Application Process:
- Submit Your Application: Share why you're the ideal candidate for the Administrative Assistant role.
- Interview Process: 1) Email screening questions, 2) An initial video interview with a team leader from 215 Marketing, 3) A brief follow-up call with one of the agency's principals for a deeper discussion about the role, 4) Reference validation
- Decision & Onboarding: A quick and transparent process with decisions promptly communicated. Following this, you'll be guided through a smooth and comprehensive onboarding experience, fully supported by our team every step of the way.
Join 215 Marketing and help us drive client success through compelling content creation and effective digital engagement. Apply today to become a key player in our marketing efforts.
Job Type: Part-time
Pay: $15.00 - $17.00 per hour
Expected hours: 20 – 40 per week
Schedule:
- Monday to Friday
Work Location: Remote
Salary : $15 - $17