Bookkeeper and HR Coordinator

We are seeking a highly skilled and detail-oriented Bookkeeper with HR and profit analysis experience to manage financial operations, support human resources, and provide insight into profitability. The ideal candidate will play a key role in maintaining financial health, streamlining HR processes, and identifying opportunities to increase profitability and optimize costs.

 Key Responsibilities:Financial Management:

• Maintain accurate financial records, including income, expenses, and transactions.
• Reconcile bank and credit card statements to ensure accuracy.
• Manage accounts payable/receivable, processing invoices, and ensuring timely payments.
• Collaborate with management on financial planning, forecasting, and budgeting.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Ensure compliance with tax regulations and assist with payroll tax and year-end tax preparation
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• Profitability and Cost Analysis: 
• Analyze the lab's income statement to identify trends, variances, and areas of improvement.
• Monitor key financial metrics, including cost of goods sold (COGS), gross margins, and net profit.
• Provide insights on sales trends, product profitability, and customer performance.
• Identify inefficiencies or cost-saving opportunities to improve profit margins.
• Work with management to establish profit targets and develop plans to meet or exceed them.
• Track and analyze average selling price, volume, and other profitability levers.
• Develop efficiency reports related to fixed costs and labor utilization.
• Collaborate with department heads to set and monitor KPIs related to financial performance.

• Payroll & Benefits:

• Process bi-weekly/monthly payroll, ensuring accuracy of hours, deductions, and taxes.
• Manage employee benefits programs, including health insurance, retirement plans, and other perks.
• Handle employee reimbursements and payroll inquiries efficiently.

• Human Resources Management:

• Support recruitment efforts, including job postings, resume screening, and interview scheduling.
• Manage onboarding and offboarding, including paperwork and benefits enrollment.
• Maintain accurate employee records and ensure compliance with labor laws.
• Assist with employee relations, including performance reviews, conflict resolution, and disciplinary actions.
• Stay updated on state and federal labor regulations and ensure compliance.
• Support employee engagement initiatives and organize training and development programs.

• General Office and Process Management:

• Assist with general office duties, such as ordering supplies and scheduling meetings.
• Maintain internal processes to streamline office, financial, and HR operations.

• Qualifications:

• Bachelor’s degree in accounting, finance, human resources, or a related field (or equivalent experience).
• Proven experience as a bookkeeper with HR and financial analysis responsibilities.
• Proficiency in QuickBooks and HR tools.
• Strong understanding of payroll, tax regulations, and labor law compliance.
• Analytical mindset with the ability to interpret financial data and offer actionable recommendations.
• Excellent communication, organizational, and interpersonal skills.
• Ability to multitask, prioritize responsibilities, and manage time efficiently.

• Preferred Skills:

• Experience in a dental lab, healthcare, or manufacturing setting.
• Familiarity with manufacturing accounting practices.
• Advanced skills in Excel for data analysis and reporting.