What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at 22nd DAA/Del Mar Fairgrounds?
You will find additional information about the job in the Duty Statement.
Working Conditions
Work is primarily performed in a standard office environment with artificial light and climate control. While performing this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, use hands and fingers to operate standard office equipment, push and pull file drawers, and move bank boxes up to 25 pounds. At times, work activities can involve walking and standing on foot for long periods. Work activities also require the employee to read, write, and speak English at a level required for successful job performance.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- EXECUTIVE ASSISTANT
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
WHO WE ARE
The 22nd District Agricultural Association owns and operates the Del Mar Fairgrounds on behalf of the State of California, and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair.
OUR PURPOSE
We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences.
OUR MISSION
We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment, recreation, agriculture, and education.
OUR VISION
We will be the community’s iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun.
Department Website: https://delmarfairgrounds.com
Special Requirements
IF NEW to State Service: Individuals new to State service must have list eligibility to gain employment with any State agency. Individuals must take and pass the Executive Assistant online exam to be eligible prior to receiving a job offer.
For exam information and instructions, visit the following link:
https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=3926Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until FilledWho May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included. Statement of Qualifications -
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QUESTIONS / STATEMENTS:- Describe how your education and experience qualify you as the best person for the role of Executive Assistant.
- Provide examples of how you have applied your strengths, special skills and abilities in supporting an executive and/or a senior leadership team.
- Provide a list of computer programs or software relevant to the Executive Assistant role that you have experience with and identify your level of expertise with each program.
Desirable Qualifications
- Bachelor’s Degree
- Professional certification for assistants such as Certified Administrative Professional or Professional Administrative Certification of Excellence
- Three to five years’ experience supporting an executive or senior leadership team
- Exceptional writing, editing, and proofreading skills
- Excellent organization and time-management skills
- Demonstrated ability to multitask and pay attention to details
- Experience handling highly sensitive and confidential information
- Excellent computer skills, including Microsoft 365 products and Microsoft Teams
- Demonstrated resourcefulness and creative problem-solving skills
Benefits
There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://delmarfairgrounds.com
Human Resources Contact:
Narges Alaedini
(858) 755-1161 ext: 2014
nalaedini@sdfair.com
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:22nd DAA - EEO
(858) 792-4293
eeoofficer@sdfair.com
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
