What are the responsibilities and job description for the Part-Time HR Manager position at 25N Coworking?
Reports to: CEO
Location: Hybrid remote, working out of home office and 25N coworking locations in Chicagoland - Geneva, Schaumburg and/or Buffalo Grove.
Schedule Availability: This part-time role works about 20 hours per week, working hours will fall during the day Monday-Friday.
Your daily objective: As our HR Manager, you will be responsible for managing human resource functions for both of our sister companies, including payroll management, recruiting, onboarding, employee relations, benefits administration, compensation, performance management, and compliance. We have about 30 employees total across both companies in IL, TX, and OH.
Key Responsibilities:
Recruiting, Hiring, and Onboarding:
Partner with hiring managers to post job openings, screen and interview candidates, coordinate follow up interviews, extend job offers, and help with the onboarding process.
Employee Relations:
Point of contact for employee questions and concerns, consult on coaching and performance management, support employee engagement and positive team culture.
Compensation and Benefits:
Administer benefits plans and serve as point of contact for employees, administer employee medical and parental leaves, provide compensation analysis and recommendations, manage salary adjustments, and ensure compliance with relevant regulations.
Payroll Management:
Run payroll via ADP TotalSource and Paylocity for 3 separate companies, including exempt and non-exempt employees. Manage department payroll allocations, expense reimbursements, bonus payments, and payroll reporting.
Compliance:
Staying updated on employment laws, maintaining employee records, managing compliance with federal and state regulations, and ensuring adherence to company policies.
Performance Management:
Management of new hire check-ins and performance review process, including check-ins at the 1 month and 3 month mark, and performance reviews at the 6 month and 1 year mark, then annually thereafter. Partner with managers to help to set development goals, provide feedback to employees, and help to identify areas for improvement and relevant action steps.
Administrative Tasks:
Managing employee data, coordinating employee equipment and interaction with IT, maintaining HR files, preparing reports, updating employee handbooks, and handling any other administrative tasks related to HR.
Skills and Qualifications:
● Bachelor's Degree in Human Resources, SHRM or PHR certification preferred.
● At least 5 years of professional HR experience, including payroll and benefit administration.
● Comprehensive understanding of employment laws, HR best practices, and relevant compliance requirements.
● Multitasking abilities: Capability to handle a diverse range of HR tasks simultaneously and effectively prioritize.
● Communication skills: Excellent written and verbal communication to effectively interact with employees, managers, and external parties.
● Problem-solving skills: Ability to analyze situations, identify issues, and find solutions.
● Confidentiality: Maintaining discretion when handling sensitive employee information.
● Adaptability: Flexibility to adapt to changing business needs and priorities.
Pay Benefits:
● Hourly pay rate commensurate with experience.
● 401k retirement savings plan
● A phenomenal team culture that’s purposeful and supportive.
● Gorgeous, expertly-designed workspace with access to 25N Coworking’s stunning amenities
● Bottomless fresh-roasted coffee, tea, and filtered water to power your workday
● Loads of 25N-branded swag, water bottles, t-shirts, and stickers.
● …did we mention snacks?
