Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION: Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. The Opportunity This position works on site out of our Pleasanton, CA site supporting the Divisional Vice President of our Heart Failure Division. In Abbott’s Heart Failure (HF) business, we’re developing solutions to diagnose, monitor and manage heart failure, allowing people to restore their health and get on with their lives. In your role as the Administrative Assistant II you will provide administrative support and coordination to the Divisional Vice President. As the Administrative Assistant you will complete special assignments and projects as required to enable efficient departmental operations. This individual will interact with key internal and external stakeholders so a high level of professionalism is required. What You’ll Work On Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required. Attend leadership meetings and take action notes. Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings. Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and PowerPoint is especially critical. Submits invoices payment processing. Sending weekly LMS Training, monthly reviews and employee announcements for the Heart Failure organization. Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc. Prepares and updates reports, memoranda, and correspondence as required Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction. Leads special projects as assigned. Performs other related duties and responsibilities, on occasion, as assigned. Timesheet/invoice submission for consulting services. Required Qualifications High School diploma or equivalent. 3 years of administrative experience. Highly- skilled in providing administrative support to leaders at the top level of an organization. Event management experience. Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, Visio, PowerPoint, Project SharePoint. Proficient with managing and submitting Concur expense reports Proficient with scheduling and reserving travel (Domestic/International ) for the executives’ travel needs via Concur. Excellent interpersonal, written and verbal communication skills. Demonstrated ability to handle difficult situations and/or communications tactfully and professionally. Able to work with people at all levels of the organization. Ability to handle multiple priorities and operate with a sense of urgency as required. Preferred Qualifications Bachelor’s degree Apply Now Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews. The base pay for this position is $27.05 – $54.05/hour In specific locations, the pay range may vary from the range posted. JOB FAMILY: Administrative Support DIVISION: HF Heart Failure LOCATION: United States > Pleasanton : 6101 Stoneridge Dr ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Yes, 5 % of the Time MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday) Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce. Follow Us: Facebook LinkedIn YouTube Twitter

Salary : $27 - $54