What are the responsibilities and job description for the Office Manager position at 321 Brand + Social House?
Job Description
Salary: $20/hr
a Bit About Us
321 is a full service marketing agency built onand fueled bythe uniquely collective strength of our people. We know what its like to grind, to create, to dreamweve been there before. Our team is built by badass individuals who are all so much more than a job title; leaders who skipped the beaten path and carved their own way. Talent comes from all walks of life and inspiration isnt born in uniformity.
About The Role
The Office Manager will be responsible for overseeing administrative tasks, managing office operations, and providing support to employees and leadership. This role requires strong organizational skills, problem-solving abilities, and the ability to create an efficient and positive work environment. This person should be detail oriented, self motivated, and solution focused.
This role will require frequent attendance at 321's HQ located in downtown Orlando. Applicants must be local or willing to relocate.
What Youll Do
This position reports directly to the SVP of Operations.
Compensation
"I have the ability to do great work everyday with a powerhouse of a team at 321. The work is challenging, but is worthwhile when you get to work with a group of such talented people."
Working with each and every team member at 321 makes showing up for work worth it. We have a team that really meshes well together. On the other hand, we also get to work on so many different projects allowing for personal and professional growth. I can say that with my time here I have been exposed to so many new things and learning opportunities because of it. - Sam Burchick, Project Coordinator
Salary: $20/hr
a Bit About Us
321 is a full service marketing agency built onand fueled bythe uniquely collective strength of our people. We know what its like to grind, to create, to dreamweve been there before. Our team is built by badass individuals who are all so much more than a job title; leaders who skipped the beaten path and carved their own way. Talent comes from all walks of life and inspiration isnt born in uniformity.
About The Role
The Office Manager will be responsible for overseeing administrative tasks, managing office operations, and providing support to employees and leadership. This role requires strong organizational skills, problem-solving abilities, and the ability to create an efficient and positive work environment. This person should be detail oriented, self motivated, and solution focused.
This role will require frequent attendance at 321's HQ located in downtown Orlando. Applicants must be local or willing to relocate.
What Youll Do
- Office Presentation & Coordination
- Ensure the entire office space is clear of clutter and well organized.
- Restock snacks and drinks at the end of every day and make orders through Instacart or Publix as necessary.
- Keep an inventory of office supplies and restock items as needed.
- Professionally answer the phone, forward messages, and greet guests that visit the office space.
- Prepare the office and conference rooms when clients or vendors are meeting at the 321 offices.
- Send communications to staff regarding any office related issues.
- Vendor Relationships & Office Equipment
- Manage relationships with various office vendors including coffee supply, producers of 321 swag, and Apple.
- Inventory and track office equipment including Mac laptops, mice, keyboards, monitors, etc.
- Send and receive office equipment to support employee on/off boarding and the facilitation of any technical issues that may need to be addressed with equipment.
- Leadership Level Support
- Schedule meetings and run office related errands or tasks as requested by Leadership.
- General HR Support
- Support HR functions, including employee onboarding, record-keeping, and benefits administration.
- Assist in financial management tasks such as invoicing and expense tracking.
- Event Planning & Surprise-and-Delights
- Support the leadership team in the organization of office events including but not limited to: happy hours, potlucks, lunch and learns, training, and the December holiday party.
- Support the leadership team in the sending of gifts to clients for life events or holidays.
- Send and employee gifts as needed.
- Proven experience as an Office Manager, Administrative Manager, or similar role.
- Excellent organizational and multitasking skills with strong attention to detail.
- Strong communication and interpersonal abilities.
- Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to handle confidential information with discretion and professionalism.
- Experience in budgeting, expense tracking, and vendor management is a plus.
- Familiarity with HR processes and office compliance is preferred.
- A passion for helping people and an engaging approach to work.
- Mac proficient
- Bonus: Prior office coordination experience
- Must be able to to lift up to 50lbs
- Must have a valid drivers license and own transportation
- ClickUp
- Basecamp
- Google Suite - Drive, Sheets, Docs, Slides
- Slack
- Adobe Acrobat
This position reports directly to the SVP of Operations.
Compensation
- $20 per hour (dependent on experience) up to 20h per week
- Downtown Parking Stipend
"I have the ability to do great work everyday with a powerhouse of a team at 321. The work is challenging, but is worthwhile when you get to work with a group of such talented people."
- Kylie Scaringella, Senior Project Manager
Working with each and every team member at 321 makes showing up for work worth it. We have a team that really meshes well together. On the other hand, we also get to work on so many different projects allowing for personal and professional growth. I can say that with my time here I have been exposed to so many new things and learning opportunities because of it. - Sam Burchick, Project Coordinator
Salary : $20
