Administrative Assistant

The main purpose of position is to provide administrative support to the Leadership staff, ensuring efficient office operations. FT Monday - Friday. Position works on-site at Burnsville office location. 3-5 years related experience required. Bachelor’s degree preferred, but experience in lieu of degree will be considered. Proficiency of Microsoft Word, Excel, Power Point, google drive applications, use of database systems and graphics.

Essential Duties and Responsibilities:

• Demonstrate commitment to the agency’s mission statement and core values at all times. The mission statement is “360 Communities delivers safety and stability that improves lives.”
• Provide administrative support as follows:

• Schedules meetings, coordinates retreats, reserves locations, equipment, and training materials. Manages Leadership calendar and communicates upcoming meetings and events.
• Records and distributes minutes for designated meetings.
• Assists in Board-related administrative assignments.
• Mails program materials and tracks returned documents and RSVPs.
• Creates, revises and maintains policies and processes.
• Maintains files, spreadsheets, databases and record keeping compliance.
• Distributes mail and handles outgoing correspondence.
• Assists in drafting and communicating program news and updates
• Coordinates building and equipment repairs. Notifies staff of contractor visits.
• Oversees telephone system, maintains extension listings and equipment.
• Manages access to buildings and offices.
• Orders supplies and manages inventory.

• Support special projects for programs as directed by supervisor.
• Perform additional duties as assigned.

Qualifications

Education and/or Experience:

• 3-5 years related experience required. Bachelor’s degree preferred, but experience in lieu of degree will be considered
• Proficiency of Microsoft Word, Excel, Power Point, google drive applications, use of database systems and graphics.