What are the responsibilities and job description for the Office Administrator position at 38 Degrees North?
Job Title: Office Administrator
Location: Sausalito, CA (on-site)
At 38 Degrees North, we are dedicated to advancing distributed renewables solutions. With a track record of over 4GW and $8.5B of capital formation, our founders have established a strong foundation for growth.
As a development partner, asset owner, and operator, we specialize in community solar, distributed generation, and battery storage. Our approach focuses on building lasting relationships and designing dependable solutions that provide clear visibility into portfolio value creation.
In 2024, we announced a growth equity investment from S2G Ventures, accelerating our growth by partnering with local communities, customers, and developers to deploy capital into assets across the development spectrum.
Position Overview:
We seek a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, and possessing excellent communication skills.
Responsibilities:
- Manage inventory and procurement of office supplies, furniture, and computer equipment.
- Assist with onboarding employees, including ordering equipment and processing HR paperwork.
- Coordinate events and travel arrangements, including hotel accommodations and meetings.
- Process and track expenses for reimbursement, scanning receipts and categorizing expenses.
- Manage office vendors, including maintenance and janitorial services.
- Scan, organize, and distribute incoming mail; manage outgoing mail.
- Maintain and organize digital files and records.
- Perform bookkeeping tasks, such as processing vendor bills and collecting W-9s.
- Assist with HR-related administrative tasks, such as coordinating trainings.
- Support special projects, including software transitions and data migration.
- Create, format, and edit Microsoft Office documents.
Qualifications:
- 3-5 years of office administrative experience.
- Excellent organizational skills.
- Ability to anticipate needs and identify issues.
- Strong verbal and written communication skills.
- Flexibility to handle various tasks and adapt to changing priorities.
- Proficient in Microsoft Office Suite.
Employment:
- Part-time (15-20 hours per week) hourly position with competitive compensation.
- On-site working location at our office in Sausalito, CA.
