What are the responsibilities and job description for the Office Support Professional position at 38 Degrees North?
About the Team
Our team is dedicated to advancing distributed renewables and creating value through sustainable infrastructure investments. We have a proven track record in energy transition capital partnerships and specialize in community solar, distributed generation, and battery storage.
We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, and having excellent communication skills.
This role is pivotal in maintaining an efficient and productive office environment. Responsibilities include managing inventory and procurement of office supplies, furniture, and computer equipment; assisting with onboarding employees; coordinating events and travel; processing and tracking expenses for reimbursement; managing office vendors; scanning, organizing, and distributing incoming mail; maintaining and organizing digital files and records; and performing bookkeeping tasks.
- Manage inventory and procurement of office supplies, furniture, and computer equipment.
- Assist with onboarding employees, including ordering equipment and processing HR paperwork.
- Coordinate events and travel arrangements, including hotel accommodations, flights, meals, and meetings.
- Process and track expenses for reimbursement, including scanning receipts and categorizing expenses.
- Manage office vendors, including maintenance, janitorial, and other service providers.
- Maintain and organize digital files and records, ensuring easy access and efficient data management.
Requirements
To excel in this role, you will need:
- 3-5 years of office administrative experience.
- Excellent organizational skills.
- Able to anticipate needs and identify issues proactively.
- Strong verbal and written communication skills.
- Flexibility to handle various tasks and adapt to changing priorities.
- Proficient in Microsoft Office Suite.
