Accounting Specialist

We have 11 positions for a Accounting Specialist with one of our clients in Gainesville, GA. No third-party candidates considered for this position.

Please contact at

Local Candidates Only.

The Accounting Specialist is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts and maintaining productive billing relationships for our less than truckload vendor partners to our customer locations nationwide.

Responsibilities

• Open Order Fulfillment
• Request, collect, and manage open vendor orders
• Identify incorrect schedules and make adjustments as needed
• Process Vendor Invoices
• Receive manual and automated invoices and process for payment
• Manage pending file status to established metric/goals
• Identify, research, and resolve pricing, tax, and set up related issues on invoices
• Determine internal vs external invoice issues and engage appropriate stakeholders for resolution
• Identify necessary credit/rebills and request from vendors
• Statement of Accounts
• Collect and track statements from assigned vendors monthly
• Resolve untimely outstanding accounts payable items
• Root Cause Analysis and Process Improvement
• Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals
• Establish processes with vendors to correct transaction file errors
• Proactively analyze failing files for root cause and enact solutions
• Identify and execute opportunities to transition vendors to ERS or manual fulfillment
• Other Duties as Assigned
• Maintain a positive billing relationships with assigned vendors
• Train new or advancing vendors on Client processes and billing methods
• Assist with other billing responsibilities as needed

Position Requirements

• Formal Education & Certification
• High school diploma required
• Associates degree or higher preferred
• Knowledge & Experience
• Must have at least two years professional work experience, preferably in billing or accounts receivable/accounts payable
• Petroleum Industry knowledge preferred
• Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint)
• Advanced proficiency with Microsoft Excel required (vlookups, pivot tables, etc.)

Qualifications & Characteristics

• Strong communication skills
• Strong problem solving skills
• Ability to multi-task
• Ability to work in a team environment

Work Environment

• 40 hours per week
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components