What are the responsibilities and job description for the Executive Assistant position at 3TG Staffing Solutions?
3TG Staffing Solutions
Who Are We?
We are a 100% women-owned business comprised of an encouraging, supportive, and diverse team who works to provide solutions and qualified staff for our clients. We maintain a high level of communication and function as a cohesive, collaborative team. If we sound like a good fit for you, we would love to hear from you!
What do we do?
We help experienced talent regain employment. Our recruiting, training, and staffing process ensures effective strategy, efficient planning, and timely execution. We specialize in top-quality direct-hire, temp-to-hire, and strategy consulting services virtually and on-site. 3TG specializes in business operations positions from entry-level to upper-level management in various industries.
Executive Assistant
Full Time
Hybrid
Job Summary
3TG Staffing Solutions is seeking a highly organized and detail-oriented Executive Assistant to provide exceptional administrative support to our executive team. The ideal candidate will be a proactive problem-solver, capable of handling various tasks with precision and confidentiality. The Executive Assistant will play a key role in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and handling communication on behalf of the executives.
Duties and Responsibilities
- Calendar management: Efficiently managing and coordinating executive calendars, including scheduling appointments, meetings, and conferences.
- Anticipate and resolve scheduling conflicts to ensure optimal use of executive time
- Act as a primary point of contact between executives and internal/external stakeholders.
- Draft and edit emails, correspondence, and other documents on behalf of executives.
- Organize and coordinate meetings, ensuring all necessary resources are available.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Arrange complex and detailed travel itineraries, including flights, accommodations, and transportation.
- Prepare travel-related documents and ensure executives are well-prepared for their trips.
- Organize and maintain electronic and physical files, ensuring easy access to important documents.
- Assist in the creation, formatting, and editing of reports and presentations.
- Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
Qualifications
- At least 3 years of previous Admin experience or Executive Admin. Experience
- Excellent organizational and time-management skills.
- BA in Business Administration or Communications (highly preferred)
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to maintain confidentiality and handle sensitive information.
- Exceptional attention to detail and accuracy.
- Proactive and able to work independently
