Office Manager

Job Title: Office Manager

Date Job Description Approved: November 2024

Classification: Non-Exempt Hourly Position: 5 hours per day (M-F); up to Full-Time Position

Compensation: $35 - $50 / hour

Location: Bellevue, WA - Remote with occasional in-person meetings

Reports to: Eli C. Neal, CPA, ABV, CFF

Position Summary

An hourly office manager employed by 4 Corners Financial Forensics assists the company with the preparation and management of QuickBooks, Clio, payroll, client account reconciliations, financial reporting, interactions with tax accountants, physical mailbox management, check deposits, retainer refund check issuing, requisition of supplies, and other miscellaneous company tasks. They will perform data entry, document organization and review, reporting, correspondence with key stakeholders, and implementation of process improvements. Office manager will participate in meetings with the 4 Corners team and some correspondence with clients and vendors. This position works under the direction of founder and principal of 4 Corners, Eli Neal.

Minimum Qualifications

• Residing within 5 miles of the firm’s address in downtown Bellevue, WA
• Proficiency in QuickBooks
• Proficiency in Excel, Word, and Outlook
• Proficiency in Clio (preferred but not required)
• Proficiency in Gusto (preferred but not required)
• At least one year of experience in office management or bookkeeping
• Associates or higher degree
• Legally authorized to work in the United States

Duties and Responsibilities

Primary duties and responsibilities include (but are not limited to):

• Manage the firm’s mailbox, located in Bellevue, WA
• Manage the firm’s QuickBooks and Clio
• Manage payroll through Gusto
• Accounts receivable and trust management (including filing and processing invoices and checks, distributing refund checks to clients through the mail, daily payment entry, and tracking and balancing reports)
• Provide forms and reports to firm tax accountant, when necessary
• Requisition of supplies
• Document organization, review, and reporting
• Professional and clear correspondence with key stakeholders
• Manage human resource functions and policies
• Other tasks delegated from supervisor

Competencies and Success Factors

Candidates with responsive and clear communication skills, strong problem-solving skills, and the ability to distill financial information will be successful in this role. Additional characteristics that will help an individual succeed is this role include being personable, being professional, proficiency in QuickBooks and Excel, and being comfortable conversing with many different types of people.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for periods of time, as work is primarily computer based. This position requires travelling to and from the firm’s mailbox, located in downtown Bellevue, WA.

Working Conditions

Remote working conditions. Work may be done from a home office or other professional work setting. 4 Corners does not have a physical office, so in-office work is not expected nor required. A stable, private internet connection is required. Candidate is required to have the ability to reliably travel to and from downtown Bellevue, WA to collect mail from the firm’s mailbox.

Performance Standards

Quarterly performance reviews with Eli Neal to discuss goals, objectives, and quality of work performed. Performance reviews will consider past performance and future expected performance.

Disclaimer

Duties and responsibilities within this job description are not exhaustive and may change per the needs of the company. This job description should not be construed to imply that these requirements are the only duties, responsibilities, and qualification for this job. Employees may be required to follow any additional related instructions, acquire related job skills, and perform other related work as required.

Time to Apply!

If you are interested in joining a business that cares about YOU and learning more about the office manager position, please apply!