Purchasing/Logistics Coordinator

Job Description:

4141 Design is seeking a highly organized and competent Purchasing/Logistics Coordinator to oversee and streamline key operational processes. This role requires a detail-oriented individual who is skilled in scheduling, communication, and documentation, ensuring the smooth movement of goods while maximizing efficiency, profitability, and customer satisfaction. The ideal candidate will possess a strong background in logistics and purchasing, with the ability to manage multiple tasks in a fast-paced environment.

Core Responsibilities:

Showroom:

• Manage the constant rotation of showroom inventory and maintain an updated inventory log.
• Coordinate deliveries for showroom displays, working closely with the Lead Designer to ensure timely updates.
• Oversee all necessary maintenance for showrooms, including scheduling and managing cleaning crews and water services.
• Generate and provide Estimated Time of Arrival (ETA) updates for sales associates and customers.
• Notify accounting of shipments for balance collection.
• Schedule deliveries and installations for clients, coordinating with the outsourced warehouse.
• Work with freight forwarders to arrange international air freight.
• Plan, direct, and coordinate claims, warehousing, distribution, and forecasting related to showroom inventory.

Warehouse:

• Coordinate with factories to arrange shipments via air and sea.
• Verify and check shipments received into the outsourced warehouse located in Doral.
• Manage detailed warehouse inventory and ensure updated inventory logs.
• Liaise with warehouse coordinator to schedule white-glove deliveries for customers.
• Maintain an ETA log in Airtable to track the status of incoming deliveries.

Claims:

• Submit, negotiate, and track all claims with vendors and warehouses.
• Maintain an Excel log for all claims with each vendor and coordinate the process with the sales and accounting teams.

Customer Service:

• Provide customer service for all national and international shipments, ensuring communication of shipment status to clients and sales associates.
• Resolve transportation, logistics, or customer service-related issues promptly.
• Oversee the re-order process for claims and communicate progress and ETAs with sales associates and customers.

Purchasing:

• Generate purchase orders and verify confirmations from factories against POs using QuickBooks Online.
• Manage the company’s Amazon account and update inventory in Miami and Naples.
• Handle and create new shipments through the FedEx account.
• Verify consistency between sales orders, purchase orders (POs), and factory checklists.
• Generate daily batch reports for management review.
• Coordinate with Logistics on claims-related matters.

Requirements:

• Strong organizational and multitasking skills.
• Proven experience in logistics, purchasing, and inventory management.
• Excellent written and verbal communication skills.
• Experience with QuickBooks Online, Airtable, and Excel.
• Knowledge of national and international shipping and logistics processes.
• Ability to coordinate with multiple teams and external vendors.
• Problem-solving skills and the ability to work under tight deadlines.
• Previous experience in interior design, home furnishings, or a related field is a plus.

Preferred Qualifications:

• Bachelor’s degree in Business, Supply Chain Management, or a related field.
• Familiarity with QuickBooks Online, Excel, Microsoft PowerPoint and Airtable

If you are a self-motivated, organized individual with experience in purchasing and logistics, we invite you to apply and join the 4141 Design team. We look forward to hearing from you!

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person