What are the responsibilities and job description for the Office Assistant position at 425 Manufacturing, Inc.?
Job Title: Office and Operations Coordinator
Location: Rockford, IL
Company: 425 Manufacturing
About Us:
425 Manufacturing is a small, community-oriented business with 19 employees and a proud history of 8 years in operation. Located in Rockford, IL, we specialize in manufacturing and shipping mining and drill rig repair parts globally. Additionally, we provide general machining, welding, and fabrication services locally. Our company is deeply involved in supporting organizations like RPS 205, Rock Valley College, CEANCI, SM&SF, the 12 Hours of Salvation Toy Drive, Hoo Haven, and many more.
Position Overview:
We are seeking a detail-oriented and highly organized Office and Operations Coordinator to join our team. In this role, you will play a critical part in managing the workflow of customer orders and inventory, collaborating closely with office and shop staff, and ensuring smooth day-to-day operations.
Key Responsibilities:
- Customer & Order Management:
- Answer phones, take customer orders, and manage job entries from start to finish.
- Process orders in QuickBooks, including material purchasing, receiving, and coordinating shop routers.
- Coordinate outside processing services such as heat treating, grinding, coatings, and wire EDM.
- Inventory Management:
- Maintain and organize inventory for mining and drill rig parts.
- Track shipment histories and generate stock orders for shop replenishment.
- Ensure the inventory room is well-stocked, clean, and organized.
- Shipping & Receiving:
- Package and ship parts via UPS or truck freight.
- Receive and document incoming materials like steel, plastics, and other supplies.
- Collaboration & Communication:
- Work closely with managers, office staff, and shop personnel to ensure efficient workflows.
- Support a team environment by assisting with overlapping responsibilities and maintaining clear communication.
Qualifications:
- Strong organizational and multitasking skills.
- Experience with QuickBooks or similar software is a plus.
- Excellent communication and teamwork abilities.
- Prior experience in inventory management, shipping/receiving, or manufacturing is a bonus.
Benefits:
- Competitive pay: $17.00 - $19.00 per hour
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Paid Birthday Off
Schedule:
- Day shift
- Full-time, in-person
Why Join Us?
At 425 Manufacturing, we value our employees and their contributions to our success. We offer a collaborative, family-like environment where you can make a real impact and grow with us.
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- Day shift
Work Location: In person
Salary : $17 - $19
